Job Description

:

Admin & Secretarial (40%)

• In-charge of day-to-day running of the office

• Oversee office cleanliness and in charge of office cleaning lady

• Perform general duties of receptionist, e.g. handling incoming calls, greeting and serving guests, etc

• Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc

• Manage office replenishment orders – Stationery, pantry, name cards, etc

• Relocation of office - look for premises & liaising with vendors on purchases, renovation & shifting, etc

• Establish office standards, organize and improve office operations and procedures

• Vet through contracts and proposals fees

• Typing of correspondence, sales invoices, debit and credit notes, etc

• Banking in cheques and debt collection

• Process local and overseas payments and cash management

• Updating cash book for cash forecasting purpose

• Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc

• Provide partial secretarial support to Design Director: calendar, travel bookings, claims etc

• Perform other related or ad-hoc duties as required
  

Human Resource (20%)

• Assist Managers on all recruitment matters in Singapore and overseas

• On boarding & off boarding of staff and related paperwork

• Apply and follow through for relevant work passes online

• Ensure all insurance claims and government subsidies are claimed successfully

• Process staff payroll, tax and other statutory contributions, IR8A forms, tax clearance, etc

• Computation of staff labour hours for project costing

• Ensure personnel files and leave records are up-to-date and secure

• Review and improve current HR processes

• Perform other related duties as required
  

Accounts (40%)

• Data entry into Xero Premium – multicurrency

• Full set of accounts for 2 companies – Ensure accurate and timely reporting

• GST filing and other statutory reporting

• Prepare financial reporting to management and for ACRA filing

• Liaise with auditors (if applicable), tax agents, corporate secretary, banker and government agencies/boards

• Government Grants – applications, submission and follow through till claimed

• Prepare 3 years forecast and budget

• Cashflow projections, Project and labour costing and keeping these updated

• Other costing/reports as required from time to time
  

Job Requirements :

• Minimum Diploma in Admin/Business Management or Accountancy.

• Minimum 5 years of relevant experience in office management.

• Knowledge of Word and Outlook and preferably experience in travel bookings and calendaring.

• Strong in Singapore financial accounting standards, preferably with experience in Xero. Training in Xero can be arranged if candidate has prior accounting experience in handling full set of accounts - multicurrency.

• Must be strong in Excel – Advanced formulas and functions, pivot tables and charts, data analysis, etc. Training in Advanced Excel can be arranged if candidate is suitable.

• Strong interpersonal skills with the ability to communicate at all levels and diversity

• Organisation abilities, attention to detail and able to multi-task

• Possess a positive and pro-active attitude, resourceful and able to work independently

• For candidates not strong in Accounts function, a lesser position might be offered.
  

Note: We are open to work sharing scheme with part timers should you prefer a more flexible work arrangement or only be able to handle Adminstrative and HR duties.

Please write to info@urbnarc.com : Detailed resume must include current and last drawn salary for last 2 companies, reason for leaving, expected minimum salary and earliest commencement date/notice period.

We regret that only shortlisted candidates will be contacted.