Job Description

The role of the Buyer Assistant is to provide administrative support to a Buyer and manages a wide variety of tasks related to the products in their defined categories. The Buyer Assistant plays a key role in the activation of marketing and operational initiatives and is a key point of contact for both internal and external stakeholders.





Category Maintenance:


Manage the creation and maintenance of SKN information in the system accurately. Manage Price changes - mark ups, mark downs, new everyday retails, clearance. Manage product recalls and compliance orders.
Credit Allowance & Vendor Management:


Compile Vendor data for setup and update system to reflect any changes in Vendor trading terms. Maintain Funding spread sheet, coordinate Credit Allowance process, maintain CA Database and follow up for approvals where required. Investigate and resolve vendor price and invoice discrepancies. Attend and note take at vendor meetings. Negotiate with Vendor to secure trading terms and funding as required.
Marketing - Catalogues, Campaigns and Special Deals:


Work with Inventory Control to ensure stock availability and respond with urgency to any Inventory changes. Maintain, update and review catalogue proofs on a weekly basis to verify item image, pricing, financials, and other details. Update Promotional Database with correct information for Catalogues, EDM, Flyers, Press Ads and other Temporary Price Change campaigns. Investigate and rectify any promotional Price discrepancies. Analyse Post-Campaign reporting including inventory levels by week of the promotion. Market research on prices and catalogues. Acquire and save all product images for marketing usage and acquiring samples for photography as required. Suggest product offers and projections for promotional campaigns. Review submissions for Accounting issues - keep track of products in promotional offers, particularly in back-to-back promotions to ensure compliance with legislative requirements and escalate concerns with urgency. Create and maintain Vendor promotional plans. Create item submissions for flyers and catalogues on behalf of Buyer where required.
Store Communications and Store Planning:


Develop and submit information for Store Bulletins, clar

i

fying details of weekly promotional deals, price changes, sales assistance material, ranging, visual merchandising etc. Liaise with stores as a main point of contact regarding category queries including top and bottom sellers; customer queries; visual merchandising; price changes and discrepancies, spare parts or product concerns; non-scanning items, catalogue/promotions queries.
General Reporting and Administrative support:


Analyze Aged Inventory reports and suggesting mark downs/new retails. Complete and update Product safety and Compliance checking processes as required. Manage samples as required by Buyer. Leading or supporting other projects and duties as required from time to time.



Job Requirements:


Diploma in Retail / Business or equivalent. Preferably one year experience in retail. Intermediate to advanced Microsoft Office Skills. Meticulous and good numerical sense. Good communication skills. Interested in toys/juvenile products, resourceful and a good team player. * Able to multi-task and work under pressure in a fast-paced environment.