Job Description

As the Center Administrator, you will work closely with the Center Directors/Principal in supporting the full spectrum of administrative work in a childcare setting. Your duties / responsibilities include (but not limited to) :-

• reception duties, attending to phone, walk-in and email enquiries
• data management and upkeep of enquiry list
• managing monthly menu, grocery order and budget
• providing support in Finance and Human Resource, in the areas of

• accounts payable and receivables

• invoicing and monthly billing and collection of school fees

• checking payments and issuing receipts

• managing staff claims

• verifying and filing subsidy reports in CMS

• claiming of govt-paid childcare leave and maternity leave

• renewal of agreements and policies with suppliers

• conducting reference checks on candidates

• arranging for interviews and collating proper HR documents

• inventory tracking and management
• liasing with external vendors, caterers, HQ for the procurement of stationary, school merchandise and other products as and when necessary
• managing centre\'s social media accounts

You should possess the following skill sets :-

• an effective communicator as you will need to liaise with internal staff, customers and suppliers
• a meticulous individual with an eye for details
• highly organised with proper and neat filing and documentation skills
• fast learner as you will need to work on various platforms, e.g. Taidii, Info-Tech System, ECDA CMS, ECDA One@ECDA and government portals
• IT savvy and able to troubleshoot basic IT problems
• Proficient in MS Office tools, sharepoint, social media marketing

You should possess at least 3 to 4 years of experience providing administrative support to senior level management. You will report directly to the Center Director(s) in discharging all duties requiring Finance and HR support. You are tech-savy and familiar with using a suite of tools such as Microsoft Office and social media platforms such as IG, Facebook, etc. We regret that only shortlisted candidates will be notified.