Job Description

Our Client is an Established Business Solutions Corporation. They are looking for an individual to join their growing business as a Company Secretarial & Admin Executive.

Responsibilities:

• Assist clients in the incorporation of companies.
• Facilitate the process of opening bank accounts for clients.
• Handle corporate changes, including directorship, secretaryship, and shareholder updates. Send timely reminders to clients for filing deadlines.
• Conduct Customer Due Diligence (CDD) and KYC (Know Your Customer) checks.
• Maintain accurate records of controllers, nominee shareholders, and directors.
• Prepare and send invoices for transaction services and client billings.
• Ensure office activities and operations run efficiently and adhere to company policies.
• Assist the HR team with general HR administrative tasks.
• Manage appointments, travel arrangements, and agendas for management and the team.
• Handle general correspondences and reception duties.
• Support office management to enhance employee well-being.
• Verify and submit company expenses, including claims.
• Monitor office supplies and initiate orders when necessary.
• Prepare reports and presentations as assigned.

• Min. Diploma in Any Field
• Min. 2 years of related experience as a Company Secretary & Office Administrator.
• Meticulous attention to detail, especially in coordinating extensive travel arrangements for managerial personnel.
• Familiarity with corporate services, including company incorporation and banking procedures. Strong organizational and multitasking skills.
• Exceptional communication and interpersonal abilities.
• Proactive problem-solving skills.
• Proficiency in office software and tools.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent time management and prioritization skills.

Cornerstone Global Partners