Job Description

Responsibilities:

• Carry out all duties and responsibilities related to conference management for the assigned conference(s) from planning, execution to completion.
• Drafting a project plan to outline timelines and milestones with a phased approach from initiation to planning/design, execution to completion and ensuring that core and supporting functions/departments adhere for delivery of conference(s).
• Conduct and record meetings with client(s) as and when required.
• Budget management for the assigned conference(s):
• Propose a detailed financial budget and obtain approval from the client.
• Monitor revenue and expense to ensure that the conference is performing well financially.
• Work with Finance department on invoicing and account reconciliation matters for both pre-and post-event.
• Ensure that all expenses processed by both core and supporting functions/departments are in compliance with SOP.
• Client liaison and servicing.
• Perform day-to-day administrative functions and be the point-of-contact for both internal and external parties to ensure successful implementation and delivery of the project tasks.
• Coordinate and work with the Operations team to manage and oversee the logistics requirements on-site among stakeholders, service providers, venue managers and attendees.
• Work with Marketing and Communications team on the marketing and PR plans to better align planned efforts for conference promotion and delegate sales.
• Work with Hospitality and Protocol team on the requirements for hotel rooms and/or transfers depending on the conference\xe2\x80\x99s requirements.
• Ensure that the delegate sales target for conference(s) is/are met.
• Ensure compliance with IT security SOPs set in place internally by internal conference team and external vendors hired to service the conference.
• Look at creative ways to deliver a high quality and memorable experience for attendees.
• Day-to-day administration to facilitate scope of work; and
• Ensure that conference databases are maintained and kept up to date after every conference(s).

Requirements:

• Degree or Diploma holder. He/she should have at least 3 years of experience organising conferences, preferably with at least 1 year in a managerial position.
• Experience in pitching/bidding for projects would be preferred but not mandatory.
• Possess experience in organising a virtual and/or hybrid event.
• Strong presentation, interpersonal, communication skills with client-service orientation.
• Possess good planning, organisational and multi-tasking skills.
• Good communication & negotiation skills and have the ability to manage multiple events.
• Possess a positive attitude and high standards in work ethics & personal integrity.
• Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
• Ability to work in a fast-paced and highly cross-functional organisation.

Interested applicants, please send in your resume to janeteo@experiaevents.com Job Type: Contract
Contract length: 12 months Salary: $3,600.00 - $4,200.00 per month Benefits:

• Professional development

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Work Location: In person