Job Description

:

• Location: Buona Vista
• 5 days work week
• 6 months contract (cover maternity)

Responsibilities:

• Maintain data and documents management related to ship inspection and shore based management TMSA reviews for easy accessibility, analysis and review.
• Assist in data gathering / developing presentations for analysis of vessel inspection results / office management review and presentation during Junior and Senior Officers Seminars / customers visits.
• Support vetting campaigns through circulation of bulletins / circulars and quarterly dissemination of the vetting / SMA observations. Collation of vessels feedback are properly recorded in the portal.
• Analyze periodical vetting repetitive observations carried out and shared with the Vetting Managers for their concurrence and verification.
• Contribute to the amendments of vessel's investigation reports for submission to Oil Majors as required.
• Compile, complete and submit the quarterly vetting board paper to the department Head.
• SAP system - create purchase orders for confirmed inspection and ensure no open POs is greater than 90 days old.
• DA Desk system Ensure there is no PDA/FDA awaiting for operator's approval exceeding one month.
• Monitor closely the vetting budget as per the annual budget plan.
• Ensure inspection invoices are settled in timely manner with close updates to the Oil Major.
• Submit the Managers expenses claims accordingly

Requirements

• Diploma in any related field
• At least 2-4 years of Administrative support experience, preferably from Marine/Shipping industry
• Microsoft Office, Advanced Excel
• ERP systems (Oracle or SAP)
• Willing to learn and fast learner
• Team player
• Able to work under pressure and tight dealines

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 50 Raffles Place, #19-12, Singapore Land Tower, Singapore 048623

Tel: 6950 9748

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376