Job Description

Summary

Temasek has embarked upon a strategic initiative to derive greater value for the goods & services it procures. The Procurement & Supplier Administrator role is critical to enabling seamless transactions on Temasek\'s ERP system, Workday Financials. The role involves ensuring accurate data around suppliers & contracts, supporting supplier onboarding onto Temasek\'s supplier portal, and managing purchase orders, requisitions & invoices.

Role Description

Manage the end-to-end process around supplier onboarding & periodic maintenance

• Provide new suppliers with guides on profile creation using Temasek\'s Workday Supplier Portal
• Assist suppliers with creation of a profile on Supplier Portal if required
• Enhance supplier data accuracy by prompting suppliers to confirm / update their profile on the Supplier Portal periodically
• Verification of supplier address / bank account change requests

Manage Procurement data on Temasek\'s ERP system, Workday Financials

• Assist the business in creating contracts on Workday
• Ensure supplier & contract data in Workday are maintained in line with internal guidelines and documentation
• Conduct regular maintenance of the procurement data (e.g. mass closure of open PRs, POs and contracts, Procurement rollforward)

Engage & Support Business Stakeholders to ensure efficient procurement processing

• Support Business users in their Workday procurement processes, proposing optimal Workday structure for efficient processing
• Explain relevant Procurement policies and procedures
• Ensure Business users\' queries on procurement and supplier processes are managed promptly
• Engage Business users to ensure standardised supplier onboarding and contract creation processes are adopted

Monitor adherence to sourcing principles, threshold and/or guidelines of the buying channels

• Maintain process flows in accordance with the relevant procurement policies
• Run Workday reports to monitor business users\' behaviours and usage of Workday to conduct procurement activities on a defined periodic basis

Enhanced support for selected Business Units

• Create Purchase Requisitions / Contracts in Workday depending on the appropriate buying channels
• Create Purchase Orders, review invoices submission with supporting documents and acknowledge receipt.
• Track and follow up with Business Users and Accounts Payable, resolving issues for aged invoices
• Prepare accrual entries for monthly / quarterly / year end Finance activities

Requirements

• Min. 1-5 years of relevant working experience in Procurement, Accounts Payable, or Accounting
• Ability to engage and manage multiple stakeholders within the business
• Ability to follow through on process execution with discipline and thoroughness
• Strong understanding of system logic, processes, controls and data flows
• Strong analytical skills, logical thinking and problem-solving skills
• Results focused and has initiative; ability to plan and organize to achieve desired outcomes
• Strong documentation and effective communication skills
• Fast learner and adaptable
• Hands on, meticulous and with a keen eye for details and yet a big picture perspective
• Proficient in Microsoft 365 tools: Excel, Word, PowerPoint and SharePoint
• System knowledge in Workday Financials will be an advantage

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