Job Description

We are looking for a Corporate Administrator who plays a crucial role in ensuring the efficient operation of our office, supporting the Head of Studio, and fostering a collaborative and positive work environment. Fluency in Japanese is a definite requirement for this role due to the need to assist in communications with offices in Japan. If you are a team player with a hands-on approach and a passion for excellence in office management, HR support, and international communication, we would love to hear from you.

Reports To:

Head of Studio

Experience Level:

3-5 years, Executive or Manager Level

Main Responsibilities:

Office Management and Administration: Oversee all aspects of facilities and administration operations, ensuring the smooth day-to-day functioning of the office. Manage office communications, including emails, phone calls, and correspondence. Supervise office space and facilities Update and maintain office policies as necessary. Human Resources Support: Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records. Handle administrative matters related to staff employment, confirmation, and resignation. Assist with HR-related inquiries, fostering a positive work environment through effective communication and conflict resolution. Support recruitment efforts, employee onboarding, and offboarding processes. Financial Management: Assist in the presentation of monthly financials and yearly budgeting to management. Coordinate month-end closing and submission of monthly financial reports. Manage payroll, CPF submissions, and IRAS Auto-Inclusion Scheme submissions. Executive Support: Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications. Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad-hoc requests. Vendor and Supplies Management: Liaise with third-party vendors, managing purchasing and maintaining office supplies. Negotiate with vendors/suppliers to ensure cost-effective procurement. International Liaison: Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions. Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration.

Requirements:

Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent. Minimum 3 years of experience in Office Administration or HR Administration. Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices, ensuring alignment and collaboration across regions. Proficiency in Microsoft Office applications and experience with executive-level calendar management. Independent, self-motivated, with strong management skills and leadership qualities. Excellent coordination, organizational, and interpersonal skills. * Meticulous, efficient, proactive, and able to multitask and prioritize.