Job Description

We are seeking a detail-oriented and proactive Corporate Secretarial Associate to support corporate governance, statutory compliance, and board administration for the firm's clients.

Key Responsibilities

Assist in providing full spectrum of corporate secretarial services to the firm's clients which are majority private limited companies. Assist in Company incorporation, registration of foreign entities, representative offices, striking off companies etc. Ensure adherence to corporate governance and legal requirements of ACRA. To prepare and maintain statutory records in compliance with the laws. Maintain and update company statutory records / statutory registers Coordinate and organise meetings between Directors and Shareholders. Prepare resolutions, minutes of meetings and other required documents. Liaising and coordinating with clients on statutory and compliance filings. Assist with client onboarding, including ongoing monitoring and conducing of client due diligence checks. Perform any other secretarial duties and departmental support as and when assigned.

Key Requirements:

Minimum Diploma or Degree, holders of Chartered Secretaries Institute of Singapore (SAICSA) cerification or currently pursuing SAICSA course are welcome to apply. Training and guidance will be provided. Relevant corporate secretarial experience in law firms, corporate secretarial firms preferred. Candidates with no experience are also welcome to apply. Experience in taking minutes of meetings for Board of Directors' and Shareholders' meetings preferred. Good understanding of Singapore Companies Act and ACRA filing requirements. Well organised, meticulous, able to work independently and manage multiple tight deadlines. Proficient in Microsoft Office and familiar with ACRA Bizfile+ Portal. * Bilingual in English and Mandarin will be a plus (this is to handle queries from our Clients in regards to corporate secretarial matters).