Job Description

Waystone has a fantastic opportunity for a Manager in Corporate Secretarial Services to join our growing team in Singapore. This is a dynamic role where you will be responsible for the delivery of services to a diverse portfolio of external clients, management of a team of individuals to deliver on KPIs for the Funds business and the development of the Funds Co Sec framework across the business. You will also provide Company Secretarial support and services to our clients.
This is an exciting time to join our growing team where you will be fully supported in developing your career within Waystone and becoming the best version of yourself!
What you will be doing:

• Ensure client files and corporate records are maintained and updated appropriately.
  
• Lead projects, as they arise, delegating appropriately.
• Liaise professionally and effectively with management, entity boards and senior staff.
• Advise clients on corporate secretarial matters and compliance of statutory requirements of the Companies Act, Cap. 50 and relevant government legislative.
• Liaising with clients (both local and foreign) in the coordination of instructions and documentation, ad-hoc queries.
• Incorporation of companies, fund structures with the given workflow.
• Manage client onboarding and continue to monitor the compliances including AML/CFT.
• Prepare board papers, board meeting documentation, attend and minute meetings. Attend “live” AGM/EGM (if required).
• Ensure all corporate secretarial records are updated in accordance with the statutory register.
• Preparation and filing of adhoc transactions in relation to client matters with ACRA & IRAS (E-stamping).
• Assist in the compilation and preparation of management information as and when required.
• Display an in-depth understanding of fund corporate governance practices and regulatory filing requirements and keep abreast of all regulatory changes.
• Independently liaise in a timely and professional manner with fund service providers and clients;
• Organize board and committee meetings;
• Maintain and update corporate records (to include the use of Diligent Entities/ blueprint one-world);
• Prepare, finalize, and management of resolutions and other corporate documentation;
• Review and oversee the preparation of documents, minutes and resolutions by junior team members in order ensure appropriate standards are maintained;
• Ensure appropriate prioritization of workload, identification of and escalation of scheduling conflicts and delays.
• Monitor and update task tracking schedule to ensure all assigned duties are completed within assigned deadlines.
• Identify opportunities for cross-selling products.
• Display keen attention to detail and excellent communication skills.
• Actively question methods and processes with the key to making the team more effective and efficient.
• Be able/willing to take on additional duties as and when required.
• Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific.

Your Profile:

• You (preferably) hold a degree in Chartered Secretary, Business or Law or equivalent experience with a focus on Company Secretarial services.
• You have min. 5 years’ experience in the area in Company Secretarial roles with people management experience.
• You have a strong knowledge Singapore corporate and fund regulations.
• You are highly organized, proactive, accurate and have a sense of responsibility and priority management.
• You are able to work independently in an environment under pressure and with tight deadlines.
• You are fluent in English (written and spoken).
• You are proficient in MS Office (Word, Excel, Outlook and Teams).

What we can offer you: We offer all our employees a competitive remuneration salary. You will be given the opportunity to progress your career within a Global company with a structured career path. Our benefits package includes healthcare and pension, life assurance, education scheme and staff referral scheme.