Job Description

Location

mTower, Alexandra Road

Job Function

HR & Talent Management

Employment Type

Full Time

Position Level

Executive

Education Level

Diploma

Min Yrs of Work Experience

3 Years Of Experience

Salary Range

3,500 - 4,500

Number of Vacancies

1

Posted On

2 days ago

Expiring On

29 days

1. Crew Recruitment & Selection

Source and review qualified personnel for various tug positions and submit shortlisted candidates to the Crewing Manager for interviews.
Evaluate candidates' qualifications, experience, and certifications to ensure compliance with company and regulatory requirements.
Liaise with the Crewing Manager regarding crew selection, approvals, and replacements.

2. Crew Scheduling & Deployment

Coordinate and manage crew schedules, ensuring optimal staffing levels to meet operational demands.
Plan and execute crew changes efficiently while minimizing disruption to vessel operations.
Monitor crew rotation cycles and ensure timely relief arrangements.

3. Compliance & Certification Management

Ensure all crew members meet statutory and company-mandated training, certification, and medical requirements.
Keep track of certificate validity and arrange necessary renewals in a timely manner.
Ensure compliance with industry regulations (e.g., MPA, IMO, and Flag State requirements).
Update and maintain crew lists in the MPA digitalPORT@SG, ensuring accuracy and timely submission.
Apply for Singapore Certificate of Endorsement (COE) and General Operator's Certificate (GOC) for officers as required.

4. Communication & Welfare Support

Act as a key point of contact for crew members, addressing their inquiries and concerns.
Provide necessary information and support crew welfare needs.
Ensure that crew members receive timely updates on company policies, operational changes, and training requirements.

5. Crew Appraisal

Monitor crew appraisals and ensure they are completed upon sign-off or when a crew member is considered for promotion.
Follow up with the vessel or superintendent to ensure timely appraisal submissions.
Review crew performance and discuss re-employment suitability with the Crewing Manager.
Maintain crew appraisal records, ensuring they are properly saved in crew folders and accessible when required.

6. Crew Payroll Management

Handle the full set of payroll processing for both local and expatriate crew.
Ensure accurate payroll calculations, including basic wages, overtime, allowances, deductions, and leave pay.
Process and verify crew salaries in compliance with contractual agreements and statutory requirements.
Follow up with the approvals to ensure the payroll is approved in the bank on time.
Manage payroll discrepancies, salary adjustments, and off-cycle payments.
Maintain accurate payroll records and generate payroll reports for management review.

7. Budget & Cost Management

Assist the crewing manager in managing the crewing budget, including salaries, training, and travel expenses.
Optimize cost efficiency in crew operations without compromising safety and compliance.
Track crew-related expenditures and report variances to management.

8. Interdepartmental Coordination

Work closely between crewing team and other departments to support operational needs and enhance crew management efficiency.
Liaise with local agents, port authorities, and regulatory bodies as required.
Contribute to policy development and process improvements in crew management.

9. Emergency & Contingency Planning

Support emergency crew deployment or last-minute travel arrangements when needed.
Support crisis management efforts in case of medical or operational emergencies.

10. Data Analysis & Reporting

Maintain accurate crew records and databases for reporting and analysis.
Analyze crew-related data and trends to identify areas for improvement.
Maintain reports on recruitment, retention, training, and compliance.

11. Ad-hoc Duties

Assist in special projects and assignments as required by management.
Provide administrative support for audits and inspections related to crew management and compliance.
Participate in company events, seminars, and training programs assigned.
Undertake additional tasks and responsibilities as directed by the Crewing Manager.

Job Requirement

Minimum Diploma in Maritime Studies, Human Resource Management, Business Administration, or related field.
Relevant maritime certifications (e.g., STCW, MLC) are advantageous.
Minimum 3 years of experience in the Marine Industry.
Have experience coordinating with crewing agencies.
Knowledge of Maritime Labour Convention (MLC) regulations.
Good organizational and communication skills.
Ability to guide and coordinate with a diverse crew workforce effectively.
Ability to work effectively under pressure and in a fast-paced environment.
Able to independently plan a schedule with compliance.

About

KST MARITIME PTE. LTD.

Harbour Craft (Towage, Pilotage, Dredging, Salvage)
KST Maritime PTE LTD operates towage services in the port of Singapore. KST Maritime was established in 1991 as a joint venture between Keppel Shipyard Investments Pte Ltd and Smit Singapore Pte Ltd. The parent company Rimorchiatori Mediterranei is top of the range service provider. The group is always willing to learn, to fine-tune operations and to respond to customers' needs. Our Group operates in Italian ports (Genova, Salerno, Ravenna, Trieste, Ancona, Ortona, Vasto, Termoli, Pescara, Milazzo, Augusta, Catania, Pozzallo, Siracuse), in Malta, (Valletta, Marsaxlokk), in Norway (Floro), in Greece (Athnes), in Colombia (Santamarta) and under KST in Singapore and in Malaysia. The group operates a fleet of Powerful and modern tugs, which has improved tug maneuverability and reduced towing service time. This constant upgrading of the fleet has always been a "priority" for the harbours in which the Group operates.