Job Description

Position Overview

The Document Controller will be responsible for establishing and maintaining the document management system for a

Front-End Engineering Design (FEED)

project related to a

liquid ammonia storage and bunkering terminal

.


This is a

1-year contract position

, with the potential for

extension into the EPC phase

based on project progression and performance.

Key Responsibilities

1. Project Document Control (FEED Stage)

Establish and manage the document control system for the FEED project in accordance with company's requirements. Control the receipt, review, distribution, and archiving of all engineering deliverables, consultant documents, and correspondence. Set up and maintain document numbering, transmittal, and revision control consistent with project procedures. Coordinate document flow between the internal stakeholders, FEED consultant, and third-party consultants. Ensure all documents meet quality standards, naming conventions, and metadata requirements before upload to the DMS. Manage invoicing processes in SAP, including raising Purchase Requisitions (PRs), managing Purchase Orders (POs), processing Goods Receipt Notes (GRNs), and handling consultant invoices. Provide administrative support to the Design Lead as required.

2. Technical and Engineering Documentation

Manage engineering documents including PFDs, P&IDs, equipment datasheets, design drawings, specifications, technical reports and etc. Track comments and revisions throughout the document review cycles and ensure proper resolution and closeout. Maintain the Master Document Register (MDR) and ensure timely updates of document status and due dates.

3. FEED Deliverables and Milestone Support

Monitor document progress against project milestones and alert project team of overdue or missing submissions. Review FEED consultant and third-party consultant document status reports and weekly document control summaries for management and consortium updates. Support the compilation of FEED deliverables, ensuring compliance with company and authority documentation requirements.

4. Coordination and Communication

Serve as the central point of contact for all project document control matters across internal teams and external stakeholders. Liaise with internal stakeholders and consultants to collect, distribute, and manage documentation. Coordinate with IT for user access control, and data backup to safeguard project records.

Qualifications & Experience

Diploma in Engineering (preferably) or a related field. Minimum

5 years of document control experience

in engineering design or FEED projects. Strong familiarity with

FEED and EPC project documentation workflows

, transmittal systems, and approval matrices. Familiarity with

DMS software

(e.g. SharePoint) Experience in

multi-stakeholder project environments

involving international partners, contractors, and authorities is highly desirable. Hands-on experience with

SAP procurement and invoice

processes

, including raising PRs, managing POs, processing GRNs, and handling consultant invoices.

Key Skills

Excellent document control discipline and attention to detail. Strong organizational and time management skills under tight project schedules. High proficiency in Microsoft Office and document tracking systems. Strong communication and coordination skills across multidisciplinary teams. Proactive, reliable, and able to maintain confidentiality of sensitive project information.

Working Conditions

Primarily office-based within the project or terminal environment. * Expected to work collaboratively within a multi-disciplinary, multi-location project team.