Job Description

The Document Controller responsibilities are:

• Administration, governance and enhancement of Fugro\xe2\x80\x99s SharePoint web-based document collaboration platform and its content.
• Ensuring that the use of a SharePoint platform is in accordance with Fugro document control process and Client requirements and expectations for Client issued documents and data and information that is issued by the Client or other 3rd parties to Fugro.
• Configuring Fugro\xe2\x80\x99s SharePoint platform by adding document libraries, and developing shared storage space and backup procedures.
• Adding users, controlling access to document libraries, and setting up permissions.
• Integrating Microsoft applications to allow online collaboration.
• Maintaining and creating a shared storage space for files.
• Under the direction of the Project Manager, contributing to the records-management of SharePoint content.
• Engaging with key internal stakeholders to realize system improvements and support them in managing necessary change.
• Supporting and maintaining Fugro\xe2\x80\x99s Document Management System.
• Monitoring compliance with document control processes and implementation of corrective actions.
• Ensuring document control system improvement.
• Upholding the implementation of related processes and procedures.
• Monitoring of timely provision of project records in accordance with client requirements.
• Liaise with clients, vendors and third-party companies as required.
• Preparation of transmittals and issuing documents electronically.
• Processing documents received under transmittal \xe2\x80\x93 receiving, registering, distributing appropriately.
• Controlling internal project and general documents.
• Controlling Document Comment Sheets & review periods.
• Assistance with implementation of project management processes in accordance with management system & client requirements.
• Preparation and collation of data for Project Procedures and Reports \xe2\x80\x93 formatting using Word / Excel / Adobe, DVD / CD burning.
• Hardcopy document preparation \xe2\x80\x93 print / copy / bind.
• Assisting with administrative functions within office team as required

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.

Fugro