Job Description

Position Overview:

As an Events Executive, you will be responsible for assisting in the planning, coordination, and execution of various events for our organization. You will work closely with the Events Manager and collaborate with cross-functional teams to ensure successful events that meet the organization\'s objectives. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to work under pressure and manage multiple tasks simultaneously.

Key Responsibilities: * Event Planning: Collaborate with the Events Manager to conceptualize and plan events, considering the target audience, objectives, budget, and logistics. Assist in developing event proposals, timelines, and budgets.

• Logistics Management: Coordinate and oversee the logistical aspects of events, including venue selection, catering, transportation, accommodation, audiovisual requirements, and other related services. Ensure all arrangements are made in a timely and cost-effective manner.
• Vendor Management: Liaise with event vendors, suppliers, and contractors to negotiate contracts, obtain quotes, and manage relationships. Ensure vendors deliver services as per agreed terms and maintain a high standard of quality.
• Event Coordination: Assist in the overall coordination and execution of events, including setting up event spaces, managing registration, overseeing event schedules, and coordinating with on-site staff and volunteers. Ensure events run smoothly and efficiently.
• Marketing and Promotion: Collaborate with the Marketing team to develop event marketing strategies and materials, including invitations, promotional materials, social media campaigns, and website content. Assist in tracking and analyzing event response and feedback.
• Budget Management: Help manage event budgets, including tracking expenses, processing invoices, and ensuring adherence to budgetary constraints. Provide regular updates to the Events Manager and finance team.
• Post-Event Evaluation: Conduct post-event evaluations to assess the success of events, identify areas for improvement, and generate reports. Gather feedback from attendees and stakeholders and incorporate it into future event planning.
• Administrative Support: Provide general administrative support for the events department, including maintaining event databases, handling correspondence, and maintaining inventory of event supplies.

Qualifications and Skills:

• Bachelor\'s degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Proven experience (2-3 years) in event planning and execution.
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills to collaborate effectively with team members, vendors, and stakeholders.
• Proficient in using event management software, project management tools, and Microsoft Office Suite.
• Attention to detail and ability to work under pressure in a fast-paced environment.
• Creative thinking and problem-solving abilities to address challenges and ensure successful event outcomes.
• Flexibility to work evenings, weekends, and travel as required for event coordination.

**We regret that only short-listed applicants will be notified**

EA Licence: 01C4394 (PERSOLKELLY Singapore Pte Ltd)

Reg No: R22110690 ( Chai Zhenyi )

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Additional Information

Career Level

Junior Executive

Qualification

Not Specified

Years of Experience

3 years

Job Type

Full-Time

Job Specializations

,

Company Overview

PERSOLKELLY is one of the largest recruitment companies in Asia Pacific providing comprehensive end-to-end workforce solutions to clients.

Headquartered in Singapore, the company was established in 2016 and is a joint venture between Kelly Services, Inc. and affiliates of PERSOL HOLDINGS Co. Ltd.

Today, PERSOLKELLY operates more than 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Korea, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand, and Vietnam.

Our deep market understanding and industry expertise, honed over four decades of operations in Singapore, gives us an edge in driving business change and empowering your organisation to overcome future HR challenges. We combine our expertise with genuine human insights to provide strategic solutions for your HR needs. Our team will partner with you to enhance your HR practices, so you can confidently achieve more.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government\'s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries.

Please visit www.persolkelly.com.sg for a copy of our Privacy Policy.

For more information, please visit www.persolkelly.com.sg

Additional Company Information

Registration No.

200007268E

EA No.

01C4394

Company Size

51 - 200 Employees

Average Processing Time

8 days

Industry

Human Resources Management / Consulting

Specific Location

Paya Lebar

Singapore Post