Job Description

COMPANY DESCRIPTION
Our Institutional Catering Division prepares more than 44,000 meals daily. We provide over 16 million meals a year to various commercial and governmental organisations such as the Ministry of Defence. Today, apart from offering retail management services, we are a major food caterer for the childcare and nursing home sectors.
DESIGNATION : Executive, Administration

RESPONSIBILITIES
Financial

• Assist in preparing monthly profit & loss summary report and ensures individual kitchen costs are accurately accounted accurately especially labour and food Cost.
• Prepare and keep track cost incurred for different Business unit / Cookhouse when required
• Tabulate Rostering process of the Cookhouse and track the overtime
• Assist in monitoring raw material cost and ensures KPI are met by Business unit / Cookhouses.
• Prepares monthly summary and submit report according to deadlines set (PO Matching).
• To monitor all costs and recommend / institute measures to control them.

Administrations

• Ensures Admin details of daily operations is aligned to all company policies, procedures, and maximum standards.
• Keeps on job training & guidance of the team in kitchen operations in accordance with Hazard Analysis and Critical Control Points (HACCP) & Camp Cook House’s (CCH) Standard Operating Procedures (SOP)
• Monitor expenses of all Mechanical & Electrical (M&E) works & reports any defects to Maintenance Department and ensures maintenance works are carried out accordingly
• Maintains good working relationships with key stakeholders to foster a positive working environment
• Works closely with Health, Safety & Environment (HSE) department and Ration Management Branch. (RMB) to ensure proper kitchen hygiene and reduces food safety lapse
• To compile comprehensive surveys / Ramadan survey.
• To ensure that all Operations Manual are prepared and updated.
• Collates indent strength and ensures total numbers are accounted for upcoming army personnel batches, to be submitted to management
• Prepares ration indent, inventory and summary reports for better monitoring of food supplies
• Monitors inventory movement at ration store and conducts stock takes to ensure sufficient food supplies
• Manages food expenses within operating budget & improves food expenses by minimizing food wastages.
• Maintains proper documentation for all operational records and forms required by SAF requirements
• Ensures Time Management System (TMS) records approved on weekly basis for individual cookhouses
• To assist in preparing summary & other forms of reports
• To maintain all records and forms as prescribed by management.
• To ensure that meetings are well planned, information disseminated and result oriented.
• To prepare quotations & payments (Assigned by AD or OM only)
• To maintain ISO file • Data entry of staff personal details
• Handle the maintenance, update and filing of all documentation
• Answering calls and give information to callers, take messages
• Schedule and confirm appointments for AD, OM and Executive Sous Chef
• Prepare and mail checks
• Stationary Ordering
• Obtain explanations from Chefs and OE to changes in monthly summary report.
• Setup SOP for the administrative works in the department

Employee Handling

• Keeps data of the staff
• Keeps an updated Job description of each team in the Camp ops
• Keeps all effective training programs for Cooks and Commis Cooks to promote positive learning environment within the team

Executive Duties

• Able to Weekly MRP/Manual PR report to GM
• Mthly WSH meeting minutes
• Mthly Management Report
• Update Board paper (every quarter)
• Other adhoc admin as and when required
• Ability to work under tight deadlines
• Pro-active & able to execute job tasks independently

General

• To respond to changes in the kitchen as dictated by the industry & company
• The above areas, responsibilities and activities reflect the items considered necessary to describe the function of the job identified. It shall not be construed as a detailed description of all work requirements that may be inherent in the job.

QUALIFICATIONS

• Min 2 years of relevant experience