Job Description

• Adecco is partnering with a Technology Multinational Corporation company to search for an Executive Administrative Assistant

The Opportunity

• Adecco is partnering with a Technology Multinational Corporation company to search for an Executive Administrative Assistant
• The role will be supporting a GM based in Australia
• This will be a fun role that allows you to be exposed to writing communication materials besides the usual EA work scope
• Office location: Singapore- Central
• Working hours: Monday - Friday (Office Hours)
• This role will start off as a contract position

The Talent

• Prior EA Experience in the following (in a large matrix organization, preferably Tech): Diary, Expense, Email, Travel, Event - Management
• Exposure to writing executive communication materials preferred - e.g., writing LinkedIn Articles, communications for internal and external audiences.
• Experience in understanding the business and leader to be able to make informed decisions for priority of meetings, day to day prioritization, managing work and home life commitments.

The Job1. Calendar Management (up to 3 persons)

• Maintain the leader\'s calendar, scheduling meetings, appointments, and events.
• Prioritize and manage conflicting requests to optimize the leader\'s time.

2. Expense Management (up to 3 persons):

• Track and reconcile expenses related to travel, meals, and other business-related costs.
• Ensure compliance with company policies and guidelines.

3. Travel Coordination (up to 3 persons):

• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries and provide necessary travel documents.

4. Email Management (up to 3 persons):

• Monitor and filter emails, flagging urgent matters and responding on behalf of the leader when appropriate.
• Maintain an organized email system and follow up on outstanding items.

5. Document Preparation:

• Create and edit documents, reports, and presentations for internal and external use.
• Collaborate with other team members to gather information and ensure accuracy.

6. LinkedIn Posts and Internal Communications:

• Draft engaging LinkedIn posts for the General Manager (GM) to share with the community.
• Assist in crafting internal communications, announcements, and updates.

7. Customer-Focused Communication:

• Draft professional and customer-centric emails on behalf of the leader.
• Ensure timely responses to inquiries and requests.

8. Meeting Support:

• Prepare meeting agendas, materials, and presentations.

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package to: jason.lew@adecco.com
• Email Topic: Apply: Executive Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted

Jason Lew Hong KangEA Licence Number: 91C2918Personnel Registration Number: R1876435

Adecco