Job Description

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.



What an Executive Administrator does at Visa:

This position will be responsible for a broad range of executive administrative support duties and the successful candidate must possess the ability to stay several steps ahead and anticipating the needs of extremely busy senior executives. We are looking for someone who takes great pride in being an Executive Administrator.

The responsibilities:

• Managing daily calendars - demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Managing daily administrative functions
• Work closely with the other PA\'s to provide support for various global administrative activities in a consistent manner
• Organizing domestic and international travel arrangements for the executives and/or members of their direct staff
• Prepare expense reports
• Manage complex calendaring and scheduling of staff and individual meetings, teleconferences, team off-sites, and other events
• Supporting key team initiatives, playing a part as a project coordinator. Duties may include support with expanded staff meetings, meeting logistics (both internal and external), presentations, management of shared team information and resources on intranet/portals
• Work with senior leadership PAs to create seamless office operations

Prepare documents in Word, Excel, and PowerPoint. Proficiency in Microsoft Office is a must * Act as a liaison, problem solver, and facilitator as the first contact for the executive and others in the department

• Screen incoming calls and correspondence and respond independently when possible

Manage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staff * Effectively and successfully respond to problem situations and prioritize issues

• This role at times requires off-hours responsiveness (for example when the executive is in a different time zone)
• Advanced experience in administrative support (experience at an international level not required but considered a strong PLUS)
• Demonstrates excellent leadership and professional presence with a confident and approachable personality
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information

What you will need:

• Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal and external)
• Intrinsically-motivated, highly organized and results-oriented. Able to work with little to no supervision.
• Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate
• History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure
• Experience creating and/or supporting presentation development for senior management
• Highly proficient in organizing worldwide travel
• Detail-oriented and ability to complete work assignments with a high degree of quality
• Ability to manage multiple tasks and assist multiple team members at the same time

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

• Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. Additional experience with Concur iExpense and iProcurement would be beneficial
• 3-5 years\' experience in Executive Administrator role with some experience working for global companies

Please Note: Due to the COVID-19 pandemic and the evolving visa/travel restrictions in place, we are currently only able to extend offers to candidates with the right to work in Singapore. We are keeping the situation under close review and will adjust accordingly should the restrictive measures be lifted.

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa