Job Description

We currently have an exciting opportunity for an Executive Assistant to support a Senior Advisor and team members within the Critical Minerals & Energy team within our Macquarie Capital Group, based in Singapore. This is a 12-month fixed term contract role with the possibility of further extension or conversion to a full-time permanent role subject to performance and headcount availability at the time. Working in a fast-paced and close-knit team environment your role will involve extensive diary management including arranging both internal and external meetings, face to face and virtual. There will be extensive (up to weekly) international travel and accommodation, visas, meeting rooms and restaurant coordination. Your role will require regular interaction with other assistants (both internal and external companies and clients) including coordination conference calls with international offices and managing different time zones. In addition, you will oversee multiple video calls per week which includes managing the waiting room, agenda, participants, and presentations when required. Extensive inbox management is needed including filing of emails and arranging paperwork and board level documents for meetings. You will be involved in arranging domestic/ international travel and client entertainment, event planning for both internal and external functions as well as compilation of out-of-pocket expenses and completion of expense claims. You will be required to answer all calls professionally and in a timely manner, raise purchase orders, handle invoices and assist with the approval of invoices, and enter contacts, client meetings and meeting notes into Salesforce and LinkedIn. You will also support executives in their compliance with Macquarie internal policies and requirements. You will have a proven track record in providing Executive Assistant support within the Professional Services industry (Finance, Consulting or Legal) supporting C-Suite level Executives. You will be able to demonstrate a proactive approach with the ability to fully understand the nature of the business and priorities within the team. You will have a high degree of discretion, confidentiality, professionalism, and exceptional attention to detail. You will be a clear communicator, confident in liaising with Executives across all levels of the business hierarchy, both internally and externally. Strong organisational, planning and multi-tasking abilities will also underpin your success, ensuring you are able to effectively manage conflicting priorities. You will be a strong collaborator with the Global EA team, resourceful and able to work independently. You will thrive in a dynamic business where accuracy, hard work and flexibility are imperative. Macquarie Capital Macquarie Capital provides advisory and capital raising services to corporate and government clients involved in public mergers and acquisitions, private treaty acquisitions and divestments, debt and equity fund raising and corporate restructuring. It also undertakes principal investing activities globally in support of its client activities. Advisory activities are divided into industry groups, reflecting key areas of expertise. With staff in 37 offices across 22 locations, Macquarie Capital is a truly global business. A role in the team will expose you to a dynamic working environment and the opportunity to contribute to high-profile transactions whilst working in a business with the best people in the industry. Our commitment to Diversity and Inclusion The diversity of our people is one of our greatest strengths, and in combination with our inclusive environment, it enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways. We are committed to providing a working environment that embraces and values diversity and inclusion. We encourage candidates to speak with a member of our recruitment team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.

About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future. Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 18,000+ employees and offices in 33 markets around the world, we’re a truly global organisation. You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference. Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.


Job no: MacCap-966604
Work type: Fixed term
Location: Singapore
Category: Junior, Administration & Support
Group: Macquarie Capital
Division: Coverage and Solutions
Recruiter: Charlie Bright
Opening Date: 26/7/2022