Job Description

The Opportunity

• Adecco is partnering our client, one of the world\'s largest financial services organizations
• We are looking for an experienced Executive Assistant to join the team
• This will start off as a 12 month contract

The Job

• Provide timely, accurate and solution-oriented support to the Management Office (i.e. CEO & Deputy CEO and C-suite level stakeholders) on calendar management, planning of meeting agenda, recurring tasks (management meetings/board meetings, etc)
• Explore/highlight cost-efficient ways to manage all assigned responsibilities/duties (e.g. travel arrangements, visitor meetings/hosting, procurement of Corporate Hotels in Singapore and SE Asia).
• Coordinate the bank\'s Senior Management visits in close cooperation with other locations (mainly Vaduz, Hong Kong) including Board of Directors based in Singapore and support respective visitors if/when needed.
• Budget, expense and invoice management via SAP Concur
• Always ensure and contribute to positive collaboration and teamwork with all internal (local/regional/Group) and external parties
• Support the team and deputize Senior Executive Assistant for broader Management Committee support when necessary
• Attend relevant trainings and courses (internal and external).
• Pro-actively update knowledge of the bank\'s policies and procedures and strictly adhere to applicable directives, rules and regulations.
• Support ad-hoc assignments/projects/requests where required.

The Talent

• Minimum 5 years of experience in an administrative role, supporting senior management within consulting or wealth management space.
• Demonstrates excellent time-management skills and an ability to organize and coordinate multiple calendars, concurrent tasks / projects etc.
• Prior experience with budget, expense and invoice management (i.e. SAP Concur) is preferred
• Strong PowerPoint and Excel skills
• Fluent in English both written and spoken; strong written and verbal communicator
• Strong analytical background, attention to detail along with structured organization and planning skills
• Highly driven and able to work under pressure

Next Steps

• Drop your resume and contact us to follow-up, or send your resume to cecilia.sim@adecco.com
• Email Topic: Apply Executive Assistant
• Only shortlisted candidates will be contacted

Cecilia Sim Xin YangEA License No: 91C2918
Personnel Registration Number: R22105099

Adecco