Oon & Bazul is seeking a highly organized and proactive personal assistant/secretary to provide administrative and support to the Partner and Chief Operating Officer (COO). The ideal candidate will demonstrate exceptional attention to detail, the ability to multitask in a dynamic environment and discretion in handling confidential matters.
Key Responsibilities
Executive Support
Manage and curate the Managing Partner's emails, highlighting and escalating priority correspondence
requiring action.
Coordinate complex scheduling, including meetings, appointments, and travel arrangements for the
Managing Partner and COO.
Track key deadlines, ensure timely follow-ups, and maintain accurate calendar management.
Arrange business travel logistics -- itineraries, bookings, and travel insurance -- with attention to detail
and efficiency.
Oversee the Managing Partner's personal property and vehicle matters, including insurance renewals
and management fee payments.
Prepare and process reimbursement claims, payment vouchers, and related administrative
documentation.
Monitor and manage the Partner's Continuing Professional Development (CPD) points, ensuring
participation in speaking engagements, panel moderations, and relevant events.
Provide ad hoc support as required, including assisting of travel arrangements
Key Requirements
Strong administrative and organizational skills, with proficiency in Microsoft Office Suite (Outlook,
Word, Excel, PowerPoint).
Excellent communication and interpersonal abilities, with proven capability to collaborate effectively
across teams and management levels.
Highly resourceful, meticulous, and able to manage multiple priorities in a fast-paced environment.
Demonstrates professionalism, discretion, and absolute confidentiality in handling sensitive
information.
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.