Job Description

We are seeking a highly motivated, proactive, and exceptionally organized

Executive Assistant

to serve as the primary operational and strategic partner to a dynamic senior executive

You will provide seamless support across all business ventures, including a leadership role at a leading Real Estate Media Tech company (

PLB

) and as the Founder of a growing Business Coaching practice (

MasteryCollective

).

This is

not a traditional administrative role

. You will be the

strategic right-hand

and

organizational backbone

, enabling the executive to operate at maximum efficiency and impact.

The ideal candidate:


Is a master of context-switching. Is a proactive problem-solver. Thrives on bringing order to complexity.

You will act as a

gatekeeper and gateway

, ensuring the executive's time is spent on the highest-value activities across all enterprises.

What will I be doing?

-------------------------

1. Executive Management & Strategic Coordination

Act as the central point of contact for the executive's associates, employees, clients, and partners. Take full ownership of the executive's calendar, ensuring strategic time management. Filter, prioritize, and manage the executive's emails and social media DMs. Arrange complex domestic and international travel. Prepare and submit accurate, timely expense reports.

2. High-Level Meeting & Project Support

Shadow and support the executive in high-level meetings, pitches, and strategy sessions. Prepare and organize materials (agendas, presentation decks, pre-read packs). Capture detailed minutes and track action items (using AI tools like ChatGPT, Gemini, and manual notes). Support operational workflows and project management (Asana, Jira, Trello). Oversee ad-hoc projects, research, and system/process improvements.

3. Client Onboarding & Business Growth

Manage the full client lifecycle for the coaching business. Act as a key contact point for prospective clients. Compile operational reports and dashboards to track business growth.

4. Marketing & Event Management

Manage and execute content calendars for social media, newsletters, and blogs. Coordinate with freelancers or agencies (designers, editors). Provide end-to-end logistical support for events (conventions, training). Assist in promoting events via social media and email campaigns.

What is required of me?

---------------------------

Experience

: 5-7 years in executive support for senior leaders, ideally in tech, media, or startups. Experience supporting entrepreneurs is a plus.

Mentality

: Proactive, "run and gun," strong ownership, anticipates needs.

Organizational Skills

: Exceptional time management and detail orientation.

Communication

: Impeccable written, verbal, and interpersonal skills.

Tech Savvy

:
- Google Workspace, MS Office, Slack, WhatsApp.

- Presentation tools: Keynote, Google Slides, Canva.

- Project management tools: Asana, Trello.

- Proficient in AI tools (ChatGPT, Gemini).

Discretion & EQ:

Handles confidential information with integrity and professional judgment.

What's in it for you

------------------------


Exposure to exciting industries: Real Estate, Media, Tech, Business Coaching. A true strategic partnership role with direct business impact. ?5-Day, 35-Hour Work Week ?5-Year Loyalty Bonus Monthly Wellness Allowance ??Up To 30 Days Of Paid Leave ??Annual Complimentary Health Check-Up ??Staff Welfare Programs ??Career Progression Opportunities ??Departmental Bonding Activities ??Regular Huddles ??TownHall Meetings ??Family Day Events ??Workout Nights ??Pets Day ??Board Games Night ?Strategy Retreats * ?Hackathons