Job Description

My client is a healthcare company looking for a Contract Executive Assistant.

My client is a healthcare company looking for a Contract Executive Assistant.

• Contract until 31 July 2024 / West Area / patient-fronting/ customer services exp.
• 5 Days Office Hour / $2500 - $3500 / Able to work on weekend occasionally.
• Able to engage public. Proficient in excel

Responsibilities

Provide administrative and operational support to the Clinical Services Department in the following capacity:

1) Programme Operations

• Undertake, prioritize and support day to day tasks including coordinating the logistics support, facilities and supporting the administrative aspects of the programme
• Provide operational support to ensure smooth daily operations of the assigned clinical programmes e.g. offering relevant programme\'s details and recruitment of patients, including simple patient engagement.
• Foster a strong working relationship between all stakeholders, including the clinical staff, administration, information management staff and external partners/providers.
• Required to work on weekends and/or in accordance to operational schedules when needed

2) Data Management and Reporting

• Ensure that key data components are captured and collected in a secured and organised manner throughout the programme at the appropriate points so that the necessary reporting and subsequent evaluation of the programme can be done
• Ensure compliance to standards and processes to preserve patient privacy, confidentiality, and the security of health information.
• Coordinate collection of data to ensure that data is captured in a timely manner.
• Ensure timely reporting of programme Key Performance Indicators (KPIs) and evaluation of programme.

3) Coordination of Meetings

• Coordinate regular programme meetings, which includes booking of meeting rooms, gathering of agenda, recording and dissemination of meeting minutes
• Coordinate other ad-hoc meetings and refreshments when required.

4) Procurement, Purchase Requisition & Payments

• Process requests for quotations and purchase requisitions
• Raise payment requests, which includes reimbursement claims for staff and payment to vendors
• Process refund claims

5) Other Administrative Duties

• Manage mails and deliveries, e.g. pamphlets, notices, letters, circulars and publications to staff and different clinics

• Handle ad-hoc assignments and other administrative duties including claims submission.

Secondary Responsibilities

• Any other duties assigned by Director, Deputy Directors and/or reporting officers of Clinical Services, where appropriate.

Requirements

• Diploma holder or minimum 2 years\' experience supporting public healthcare programs
• Experience in operations and administrative work
• A team player who is resourceful, hands-on, detail-oriented and able to manage multiple projects simultaneously.
• Must have positive attitude and excellent interpersonal, communication skills and organizational skills.
• Must be able to, weekends and in accordance to operational schedules when needed

To apply please click on the APPLY NOW button or email your resume to

with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Sylvia Yeo

EA License | 14C7092

EA Registration Number | R1222143

Company information

Registration No.

201410806W

EA No.

14C7092

Employer questions

Your application will include the following questions:

Which of the following statements best describes your right to work in Singapore?

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