Job Description

Job description

Some careers have more impact than others.

If you\xe2\x80\x99re looking for a career where you can make a real impression, join HSBC and discover how valued you\xe2\x80\x99ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Life in Singapore is the combination of AXA Singapore and HSBC Insurance. Here you can specialise in Insurance but enjoy the advantages that come with being part of a leading global international bank.

Insurance is about people, and the promises they make. At HSBC Life in Singapore we help deliver on these promises by providing a wide variety of life insurance products and services to our clients throughout the Asia-Pacific region. Our employees enjoy a dynamic and innovative workplace and a world of opportunities to develop their careers in a high-profile growing business segment. We empower our combined team of high-performing individuals to build skills and explore new experiences to realise the full potential of being part of HSBC.

Together we will pursue efficient ways of working. We will harness the latest data and technology solutions to achieve meaningful outcomes for our clients. And the protection we offer will create broad and lasting impact, helping clients to be healthier, more productive and more confident in their futures.

We are currently seeking a high calibre professional to join our team as an Executive Assistant.

Principal Responsibilities

As the executive assistant, you will support the Chief Customer & Digital Officer and Chief Product Officer in daily secretarial and administrative tasks to ensure the executives can be most effective in use of their time.

• Ensure all internal and external meeting, calls and appointments requirements are met, scheduled accurately and smoothly
• Maintain & provide visibility to the executives of department organization chart, executive direct reports leave plans / approval, key meetings / events schedules at Exco and board level
• Provide support to the executives for necessary office administrative work, including but not limited to onboarding / offboarding, resolving laptop / BYOD connectivity, system access etc.
• Be the point of contact person for any last-minute schedule / appointment changes and take initiatives to coordinate & resolve problems / conflicts to ensure meetings / calls / appointment happen as per desired outcome with best judgement
• Forward planning of travel arrangements which includes schedules, itineraries, flight and hotel booking, visa application, overseas compliance clearance, cross selling forms, preparation of meeting materials or presentation, process all travel requirements to ensure all trips managed accurately. Able to manage within tight deadline
• Provide support to the executives in system access, submission and ensure appropriate approvals are in place for business events or entertainment, register business events and entertainment with compliance within deadlines
• Screen incoming calls, fielding calls if appropriate and assisting where possible
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Organize work by reading and routing correspondence, collecting information, initiating telecommunications / video conferences
• Assist in departmental internal communication, workshops, events organized or initiated by the executives if necessary

Requirements

Requirements

• Diploma or degree in a relevant field
• Considerable experience as a secretary / administrator in financial services space and dealing with senior level individuals
• Good sense of business with willingness to understand business priorities to be able to prioritize the executives schedule & resolve conflicts with minimal supervision
• Team player with self-motivation and a positive attitude
• Matured executive assistant to be able to handle senior stakeholders and provide support when necessary
• Ability to plan daily work with initiative, meet deadlines and prioritize tasks accordingly
• Good verbal and written communication skills
• Good knowledge of the standard Microsoft Word Office software applications, Microsoft Outlook and preferably technology savvy

To be considered for this role, the relevant rights to work in Singapore is required.

You\xe2\x80\x99ll achieve more when you join HSBC.
www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.

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