Job Description

Jenga Corp is among the top 5 fastest-growing one-stop professional services for global finance and fintech business. We are looking for an Executive Assistant to join our family.

Interested applicants MUST apply by resume and cover letter through emailing hr@jenga.io. We MUST receive an email application from you in order to consider you.

About the role:

• Provide high-level administrative support to Senior Management Executives;
• Keep the Management Executives advised of time-sensitive and high priority issues, ensuring appropriate follow-up;
• Maintain confidential and sensitive information;
• Complete a variety of special projects including creating PowerPoint presentations, Ministry compliance updates, industry trends, special reports and agenda material;
• Draft, review and send communications on behalf of Management Executives;
• As directed by Senior Management Executives, to assist in the identification and improvement of corporate governance, the integrity businesses processes & general operational workflow of some or all aspects of the business
• Maintain document management systems and databases;
• Calendar management, schedule and facilitate client and departmental meetings, including marketing events and team building events;
• Greet clients and visitors to the office;
• Attend meetings and take notes of discussion, prepare the initial draft of action points;
• Coordinate travel arrangements, including booking flights, accommodation and ground transportation;
• Research and review, appoint (when approval given), handle or coordinate, or otherwise be responsible for any vendor or supplier management;
• Prepare and submit expenses and reconcile expense reports;
• Oversee office management and routinely perform a wide variety of support and administrative duties to ensure smooth daily operation;
• Any other tasks or responsibilities as assigned or directed by Senior Management Executives.
  

• Five years\xe2\x80\x99 related experience, with at least two to three years\xe2\x80\x99 experience supporting individuals at the executive level strongly preferred;
• Proficiency with Microsoft Office, Google (Google Docs, Gmail, Drive) and instant messaging applications like WeChat and Telegram;
• Positive attitude, driven and ready to take on challenges;
• Ability to exercise judgment in managing confidential or sensitive information;
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
• Ability to work independently, to take initiative and to overcome obstacles;
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
• High degree of maturity and professionalism;
• High degree of flexibility in a demanding, fast-paced and frequently changing environment;
• Strong service orientation in responding to customer needs;
• Excellent oral and written communication skills (both in English and Chinese to better manage the clients);