Job Description

The Executive Assistant will be responsible to provide administrative support to respective departments at perioperative service division.MAJOR DUTIES AND RESPONSIBILITIESSPECIFIC

• Provides administrative support to Ops Manager / Nurse Administrators and respective Nursing Managers / Nurse Clinicians at perioperative services.
• Ensures accurate bill flow from across healthcare IT management systems (e.g. EPIC to SAP / National Billing System). Manages and rectifies issues by engaging operating team stakeholders.
• Ensures that consumables and implants used for surgical cases are scanned out and billed accordingly. Help to create new consumables barcodes, maintain and update the barcode file as needed. Assist to resolve barcode system issues with project engineer.
• Coordinates with respective workgroups in processing requests and requirements needed such as Finance, IT-related and facilities management issues.
• Generates required monthly reports from healthcare IT management systems (e.g. EPIC) to be submitted to Office of Clinical Governance, Quality & Risk Management, MOH Health Technology Assessment Committee, Operations and Nursing Management, etc
• Generates data from biometric attendance system for training records and weekly attendance records.
• Maintains the IT inventory for the respective Peri-Operative Department
• Arranges for departmental meetings, venue booking and minutes recording etc
• Cross cover of duties during across perioperative services during annual or sick leave.
• Any other duties as assigned by the Ops Manager/ Nursing Administrator.

• Support cluster or departmental projects as assigned, such as IT-related projects:

• Attending relevant meetings, performing user acceptance testing (UAT) and assisting training sessions as assigned
• Collating the requirements for submission related to the project.
• Examining the impact of the project on current work processes in perioperative areas
• Assisting in new work process proposals and implementation of the project.
• Coordinates training of all perioperative staff for IT-related system readiness.
• Support organisation operational and quality improvement activities and innovations.
• Participate in community outreach activities
• Participate and support hospital activities as required.

National Healthcare Group