Executive Assistant (perm/ 5 Days / West / Healthcare )

Singapore, Singapore

Job Description


My client is a renowned healthcare company looking for an Executive Assistant.

  • West Area/ Up to $4000 / 5 Days / Office Hour
  • Manage directors\' calendar and provide secretarial support for the dept.
  • Coordinate and provide logistics for events. Proficient in excel.
Administrative Responsibilities
  • Provide administrative support to the Health Promotion and Preventive Care (HPPC) Team, across its entire range of functions.
  • Arrange meetings, prepare agenda and provide other logistical support. Record minutes of department meetings promptly and accurately.
  • Maintain calendars of the Manager (HPPC) and Director (HPPC), as assigned. Arrange for meetings and book and prepare facilities for these meetings.
  • Facilitate the rectification of IT and technical problems by raising these issues promptly to relevant IT staff whenever these arise.
  • Arrange for dispatch of items to/fro clinics/other locations and HQ (in particular to Disease Days and Live Well Roadshows).
  • Collate accrual lists as requested by Finance.
  • Raise ePRs for required services and epayment after completion of jobs and/or services.
  • Ensure the safekeeping of department\'s assets eg. laptop, mobile phone, equipment and supplies and maintain an accurate inventory list of the assets.
  • Carry out any other duties, as assigned by Assistant Manage and Director from time to time.
Projects/Event Administrative

Annual Staff Health Screening:
  • Assist in registering staff during corporate health screening activities, when required.
  • Ensure all equipment for the event is delivered and set up timely and promptly.
  • Support data collation relating to health screening carried, as directed by supervisors.
  • Ensure timely receipt of questionnaire/ reports from mobile health screening team, doctors and external providers.
  • Ensure accurate completion of health screening data entry within the stipulated timeline.
  • Compile personal reports for health screening participants and prepare organization report for management.
  • Ensure timely, smooth and efficient delivery of reports to staff and prepare post-health screening intervention call list for Healthbuzz leaders.
  • Prepare statistics/PowerPoint presentation, when required and attend any enquiry on results and rectify errors in data entry.
  • Provide guidance and support to new or temporary staff in department.
Patients Health Promotion Services, Activities and Events:
  • Provide administrative and logistical support for health promotion services
  • Maintain stock levels of envelopes, letterheads, brochures etc.
  • Prepare publicity materials and make purchases for health promotion displays, exhibits and event (as required)
Workplace Health Promotion (WHP):
  • Book venue for WHP activities in HQ and send reminder emails on WHP activities to HQ staff.
  • Collate WHP attendance sheets from Healthbuzz leaders and keep track of WHP activities of respective clinics.
Requirements
  • GCE \xe2\x80\x9cO\xe2\x80\x9d or \xe2\x80\x9cA\xe2\x80\x9d level. Secretarial Diploma / Diploma in Office Skills or in Marketing will be an advantage
  • 2 years of working experience in administrative support to a department.
  • Proficient in Microsoft Word, Excel and PowerPoint.
  • Proficient in Microsoft Access will be an advantage.
  • Self-motivated and proactive.
  • Good inter-personal and communication skills.
  • Proficient in taking minutes and meeting notes.
To apply please click on the APPLY NOW button

with the following details inside your resume for faster processing:
  • Reason for leaving each past & current employment
  • Salary drawn for each past & current employment
  • Expected Salary
  • Earliest availability date
We regret only shortlisted candidates will be notified.

Sylvia Yeo

EA License | 14C7092

EA Registration Number | R1222143

Company information

Registration No.

201410806W

EA No.

14C7092

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Job Detail

  • Job Id
    JD1390569
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    $2800 - 4000 per month
  • Employment Status
    Permanent
  • Job Location
    Singapore, Singapore
  • Education
    Not mentioned