Job Description

My client is a renowned healthcare company looking for an Executive Secretary

• West Area/ Up to $4000 / 5 Days / Office Hour
• Manage directors\' calendar and provide secretarial support for the dept.
• Coordinate and provide logistics for events. Proficient in excel.

Administrative Responsibilities

• Provide administrative support to the Health Promotion and Preventive Care (HPPC) Team, across its entire range of functions.
• Arrange meetings, prepare agenda and provide other logistical support. Record minutes of department meetings promptly and accurately.
• Maintain calendars of the Manager (HPPC) and Director (HPPC), as assigned. Arrange for meetings and book and prepare facilities for these meetings.
• Facilitate the rectification of IT and technical problems by raising these issues promptly to relevant IT staff whenever these arise.
• Arrange for dispatch of items to/fro clinics/other locations and HQ (in particular to Disease Days and Live Well Roadshows).
• Collate accrual lists as requested by Finance.
• Raise ePRs for required services and epayment after completion of jobs and/or services.
• Ensure the safekeeping of department\'s assets eg. laptop, mobile phone, equipment and supplies and maintain an accurate inventory list of the assets.
• Carry out any other duties, as assigned by Assistant Manage and Director from time to time.

Projects/Event Administrative

Annual Staff Health Screening:

• Assist in registering staff during corporate health screening activities, when required.
• Ensure all equipment for the event is delivered and set up timely and promptly.
• Support data collation relating to health screening carried, as directed by supervisors.
• Ensure timely receipt of questionnaire/ reports from mobile health screening team, doctors and external providers.
• Ensure accurate completion of health screening data entry within the stipulated timeline.
• Compile personal reports for health screening participants and prepare organization report for management.
• Ensure timely, smooth and efficient delivery of reports to staff and prepare post-health screening intervention call list for Healthbuzz leaders.
• Prepare statistics/PowerPoint presentation, when required and attend any enquiry on results and rectify errors in data entry.
• Provide guidance and support to new or temporary staff in department.

Patients Health Promotion Services, Activities and Events:

• Provide administrative and logistical support for health promotion services
• Maintain stock levels of envelopes, letterheads, brochures etc.
• Prepare publicity materials and make purchases for health promotion displays, exhibits and event (as required)

Workplace Health Promotion (WHP):

• Book venue for WHP activities in HQ and send reminder emails on WHP activities to HQ staff.
• Collate WHP attendance sheets from Healthbuzz leaders and keep track of WHP activities of respective clinics.

Requirements

• GCE \xe2\x80\x9cO\xe2\x80\x9d or \xe2\x80\x9cA\xe2\x80\x9d level. Secretarial Diploma / Diploma in Office Skills or in Marketing will be an advantage
• 2 years of working experience in administrative support to a department.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Proficient in Microsoft Access will be an advantage.
• Self-motivated and proactive.
• Good inter-personal and communication skills.
• Proficient in taking minutes and meeting notes.

To apply please click on the APPLY NOW button with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Sylvia Yeo

EA License | 14C7092

EA Registration Number | R1222143

Company information

Registration No.

201410806W

EA No.

14C7092

Employer questions

Your application will include the following questions:

Which of the following statements best describes your right to work in Singapore?

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