Job Description

Responsilibities

• Supporting the team on a full spectrum of secretarial work and providing the team support on administrative matters
• Scheduling a variety of team-wide and Director-level meetings, conference calls, video conferences both internally and externally
• Preparation and set up for internal team-wide meetings and external meetings, including room booking, security clearance for visitors and ordering of refreshments
• Completing department claims for business expenses
• Onboarding and offboarding of team members, including seating arrangements etc.
• Ordering stationery and office supplies
• General ad-hoc office duties that being assigned e.g organising team lunches, etc
• Perform legal due-diligence of vendors and partners (WorldCheck, UKBA etc.)

• Minimum of 10-12 years of experience providing full secretarial support to senior leaders and teams.

• Advanced proficiency in MS Office, including Word, Outlook, Excel, and PowerPoint.

• Minimum A-level, Polytechnic diploma, or secretarial qualifications.

• Fast learner with the ability to connect the dots.
• Strong coordination and management of competing priorities with various stakeholders.
• Proven team player with a proactive approach and the ability to take initiative.
• Ability to work independently without supervision.
• Excellent communication skills at all levels.
• Ability to handle multiple tasks and competing priorities, often with tight deadlines.
• Willingness to work overtime to complete tasks.

Temasek