Job Description

Secretarial and Administration

Manage day-to-day calendar and provide full administrative and secretarial support of the director. Prepare all business and highly confidential correspondence and organize daily business agenda Perform translation for all the required documents and meetings Organize and maintain good filing system by ensuring all materials are securely filed on a timely and accurately Able to manage and support in areas of reports and claims Obtain approval for payment Provide professional, executive-level client liaison in a helpful and friendly manner and maintain courteous, professional and efficient service to internal and external clients Initiate and follow-up correspondence on all routine matters Provide support to expatriates when and as required. Logistics supports for meetings/workshops/events Handle hotel, flight, restaurant bookings, VISA applications & etc

Corporate planning

Performing business analysis and report preparation for internal use (sales report and tourist report & etc) Evaluation and producing action plans to improve organisational processes to promote efficiency and integration amongst teams Playing a critical role in business improvement project initiation and supporting Corporate Planning Director in project management. Supporting the Corporate Planning Director to facilitate smooth cross-departmental operations Work efficiently with colleagues on meeting time-sensitive deadlines Dissemination and sharing of business plans and results company-wide Other ad-hoc duties as assigned

Job Requirements:

Minimum Bachelor Degree/Diploma in Business Administration At least 2 years of relevant experience in secretarial support will be an advantage Tech savvy and proficient in MS Office tools Strong Communication & Interpersonal skills Independent and good team player Proactive and able to work in fast pace industry Problem-solving skills Strong attention to Detail * Knowledge in Japanese language will be an advantage