Job Description

Job Summary

• Provide administration and secretarial support to line manager and team members
• Effective management & co-ordination of diary(s) including booking of internal & external meetings/appointments for line manager only.
• Effective communication with key stakeholders, both internal and external, in coordinating requirements and requests
• Arrange meetings and conference calls (internal and external), including booking of meeting rooms
• Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
• Prepare and submit expense claims for reimbursement of business expenses and ensure company policy is adhered to
• Ensure expense claims, ePro and IT requests submitted by direct reports are in order before approval
• Raise e-procurement for payment made to invoices and tracking of payment status
• Raise RMS for IT requirements, follow up and ensure closure of the requisitions
• Administrative and logistic support for onboarding new employees
• Admin support for department events and matters
• Monitor attendance/leave plan,
• Maintain email distribution list
• Minutes taking for monthly IC team meeting

Department matters

• Maintain departments email distribution lists, generic mailboxes, Shared Folder
• Maintain and approve shared drive access
• Manage dept visitor passes for short term visitors

Other Support

• Organise team meetings/calls
• Ad hoc requests

Other Responsibilities

• Embed Here for good and Group's brand and values in Singapore; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures;

Role Specific Technical Competencies

• Technology Proficiency (MS Office, Productivity Tools, etc.)
• Calendar & Scheduling Management
• Communication & Correspondence
• Meeting Preparation & Support

Our Ideal Candidate

• 5 + years experience as an Executive Assistant / Personal Assistant
• Working independently with minimal guidance whenever necessary
• Multitasking under pressure whilst remaining calm and professional at all times.
• A flexible approach to work and able to work overtime as required.
• Strong communication skills
• Comfortable dealing with stakeholders across different countries and cultures
• Reliable and discreet
• Well-organized and disciplined approach to work
• Strong knowledge in using Microsoft Software (Word, Excel, PowerPoint)
• Able to multi-task and manage numerous deliverables effectively.
• Good working attitude

About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.
Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer
In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment Assessments
Some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.
Visit our careers website
40658

Skills Required