Job Description

Job : Technology
Primary Location : Asia-Singapore-Singapore
Schedule : Full-time
Employee Status : Permanent
Posting Date : 19/Dec/2022, 4:39:23 AM
Unposting Date : 03/Jan/2023, 5:59:00 PM


The Role Responsibilities

• As the Executive Assistant to Global Head, Cloud, you\xe2\x80\x99re at the heart of the operations and activities and the drive that keeps your team moving forward. You anticipate the needs of your management team and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest in the team operations. You also use that knowledge to strategically support your team\'s projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
• The ideal candidate is highly organised and dependable with an open-mind, a team player, quick to think on their feet and excited by fresh challenges in a fast-paced environment.

Executive Support for Global Head, Cloud

• Calendar management \xe2\x80\x93 ensuring booking of meeting rooms with necessary conference requirements (i.e., VC, Teams, etc.)
• Checks and approvals in Bank\xe2\x80\x99s online systems on behalf of the Global Head, Cloud.
• Business travel administration: travel arrangements, T&E, visa applications.
• Ad hoc admin support (i.e., tech, HR requests, etc.)
• Understand key stakeholders\xe2\x80\x99 relationship to Global Head, Cloud.
• Manage information flow in a timely and accurate manner.

Team

• Plan, manage and execute logistics and administration for Cloud Team events, big room planning and activities.
• Perform an extensive array of administrative tasks in a timely manner while maintaining careful attention to detail and meeting organisational deadlines.
• Scrum Bench bookings in Singapore.
• HR administration: Have oversight and support staff onboarding and exit processes in Singapore.
• Financial administration: Invoice processes, payment tracking and vendor onboarding.
• Business Continuity Administration: Department Crisis Coordinator for Singapore Cloud Team including BCP and BIA maintenance and submissions.
• Assist Business Manager on workforce, operations and office management activities for the team.
• Act as a point of contact for other departments and external suppliers, appropriately handling confidential information as necessary.
• Strong awareness of and adherence to SCB policies (i.e., travel, T&E, delegated authority, etc.)

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group\xe2\x80\x99s Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Our Ideal Candidate The successful candidate will ideally have the following skills and experience:

• 5 years\xe2\x80\x99 experience as an executive administrative assistant or in other secretarial position to Executive Leaders.
• Certification in Project Management, Business Management/Administration or Secretarial courses.
• Strong business acumen \xe2\x80\x93 you need to be able to learn the workings of the business.
• Comfortable to deal with senior management across different countries and cultures.
• A self-starter with a \'hands-on\' style, able to operate with minimal guidance.
• Outstanding organisational and time management skills.
• Responsive with meticulous attention to detail (particularly in documents).
• Good communication skills.
• Reliable, discreet and diplomatic.
• Ability to handle multiple requests, navigate ambiguity and work in a fast-paced rapidly changing environment.
• A team player who demonstrates good interpersonal skills with ability to prioritize workload and manage conflicting priorities.
• Self-motivated, confident, enthusiastic and practical.
• Able to multi-task and manage numerous deliverables effectively.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office (i.e., Excel, Word, PowerPoint).

Role Specific Technical Competencies

• Excellent knowledge of MS Office (i.e., Excel, Word, PowerPoint).
• 5 years\xe2\x80\x99 experience as an EA or other secretarial position.
• Good communication skills.
• Outstanding organisational and time management skills.

About Standard Chartered We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
• Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum
• Flexible working options based around home and office locations, with flexible working patterns
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process. Visit our careers website www.sc.com/careers