Job Description

COMPANY DESCRIPTION
About BW Group BW Group is a leading global maritime company involved in shipping, maritime infrastructure, and new sustainable technologies. Founded in 1955, BW controls a fleet of over 450 vessels and other floating assets, including oil production, gas import terminals, and wind-farm installation. The Group’s fleet of over 200 LNG and LPG ships constitutes the largest gas fleet in the world. In the renewables space, the Group has investments in solar, wind, batteries, biofuels and water treatment. BW has nine publicly listed affiliates on the Oslo and New York Stock Exchange. Our main operating centres are in Singapore, Copenhagen, Oslo, Houston, London, Manila, Mumbai and Rio de Janeiro. Are you ready to make an impact? What drives us is our mission to deliver energy for the world today, and to find solutions for tomorrow. If you want to make lives better around the world by providing access to energy, while working on sustainability and decarbonisation, we’d like to hear from you. Working at BW you will feel the pulse of the world each day. If something happens in the world, we feel it, and you can play your part by anticipating and responding to it. Our high-performing teams are drawn to BW by the global nature of our work and the satisfaction of working with collaborative people who inspire each other to deliver exceptional results.
DESIGNATION : Executive, Office Facilities and Administration

RESPONSIBILITIES
Office facilities and administration

• Responsible for all office facilities and maintenance matters, including acting as the main liaison with the building maintenance office as well as managing vendors and contractors
• Work closely with the cleaning company and receptionist to oversee pantry lady and cleaners
• Coordinate and ensure other office cleanliness activities are done as per schedule (e.g. pest control, carpet cleaning, table polishing etc)
• Administer season parking entitlement for BW Group and affiliates based in MBC
• Coordinate fire evacuation drills, maintain the fire wardens listing, and represent the company as chief fire warden during fire drills
• Disseminate information provided by the building management to affiliates and post relevant announcement on BW Group’s intranet
• Support office refurbishment projects
• Responsible for raising Purchase Orders
• Actively participate and engage in the process for the continuous improvement of departmental procedures through QMS

Other HR administration

• Support and organize company engagement events
• Review and support corporate accommodation renewal
• Support HR team as required, examples include recruitment administration, onboarding scheduling and processing payment orders for HR department

Act as back-up receptionist which will include the following duties

• Responsible for always maintaining a pleasant and orderly front desk environment
• Manage the main office phone line and greet and receive visitors
• Administer postage & couriers, meeting room bookings and stationery
• Responsible for collecting mails from letterbox
• Distribute all incoming mail & couriers
• Order business cards for all employees
• Set up new desk for new joiners
• Ordering of weekly treats
• Monitor stationery and pantry supplies and make orders for replenishment
• Responsible for tracking and maintaining office access tokens
• Responsible for maintaining an updated record of visitor log and incoming mails

QUALIFICATIONS

• At least 2 years of relevant experience in a MNC environment
• Excellent verbal and written communication
• Detailed oriented
• Pleasant disposition and service oriented
• Good at multi-tasking
• Is independent, motivated and reliable

OTHER INFORMATION
At BW, we offer challenging work in an international environment with a team of dedicated and competent colleagues. We recognize that the success of BW rests with each employee’s ability to provide the necessary skills and confidence within the team, and our training is tailored to suit individual needs and career aspirations. Vision: Best on Water Mission: We deliver energy for the world today, and find solutions for tomorrow Values

• Collaborative
• Ambitious
• Reliable
• Enduring

If our values resonate with you and you think you can contribute, we would be delighted to hear from you! Information for Recruitment Agencies: BW endeavors to recruit and fill vacancies directly. However, when we do need to engage with agencies, BW operates a preferred supplier list (PSL) and will not be accepting unsolicited applications from non-PSL agencies for this role.