Job Description

Careers that Change Lives

A career at Medtronic is like no other. We\xe2\x80\x99re purposeful. We\xe2\x80\x99re committed. And we\xe2\x80\x99re driven by our Mission to alleviate pain, restore health and extend life for millions of people worldwide.

This role will coordinate and manage executive scheduling, prepare and organize important strategic materials and plans, and support Leadership meetings. This role serves as the eyes and ears for the VP (Vice President), connecting organizations, projects, and critical business information, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the priorities of the business. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the VP\xe2\x80\x99s needs. Pro-actively analyses and performs complex and diverse administrative tasks that are closely related to the role and responsibilities of the VP.

A Day in the Life

Uses problem solving techniques, tact and discretion when handling calls, making travel arrangements, scheduling meetings and managing other requests.

• Organizing and Dealing with incoming emails, meetings and post addressed to the VP; Welcoming and looking after visitors
• Organizing and maintaining the calendar and making appointments for the VP.
• Managing budget monitoring, analyze and signal anomalies, handling expenses;
• Dealing with correspondence, making notes and minutes; \xc2\xb7 drafting reports and communicating messages to stakeholders.
• Producing documents, briefing papers, reports and presentations;
• Carrying out background research and presenting findings into subjects the VP is dealing with;
• Organizing and attending meetings, and ensuring the VP is well-prepared for meetings; this may include overall arrangement and scheduling of meetings, preparing agenda, catering menus, room and equipment set up.
• Travel Arrangements - pre-planning where necessary. Spontaneous adjustments to travel, meetings or other requirements of the VP.
• Devising and maintaining office systems to deal efficiently with meetings
• Organizing large-scale meetings/events on behalf of VP (Eg Townhalls, ELT meetings), managing logistics, working with cross functional teams to ensure execution of the meetings
• Work closely with other Executive Assistants across the globe, liaising and collaborating on projects as and when required.
• Maintain and record personal records and documents to include but not limited to visa applications, travel document preparation etc.

Must Have

• Minimum of 6 years of relevant experience

Your Profile

• Solid experience in an administrative role reporting directly to a Senior Leader
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Excellent organizational skills; attention to detail, ability to plan and prioritize;

About Medtronic

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let\xe2\x80\x99s work together to address universal healthcare needs and improve patients\xe2\x80\x99 lives. Help us shape the future.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.

Travel Requirement:
Could have up to 20% travel as mostly decided by the VP

Additional Information

• Posting Date: Nov 2, 2023
• Travel: No

Medtronic