Job Description

Role and Responsibilities:

The Executive Assistant is responsible for coordinating meetings, and handling travel arrangements. This role involves providing comprehensive secretarial support, including research, report preparation, and event organization. The Executive Assistant works closely with stakeholders to ensure seamless operations and supports in both professional and personal matters.

Who We Are Looking For:

Provide full administrative and secretarial support to senior executives, including calendar management, scheduling, travel arrangements, and meeting coordination. Prepare, review, and manage correspondence, reports, and presentations on behalf of management. Liaise with bankers and financial institutions to facilitate trade execution and ensure proper documentation flow. Coordinate with internal teams and external stakeholders to support smooth business operations. Monitor deadlines, follow up on pending matters, and ensure timely execution of tasks. Handle confidential documents and maintain a high level of discretion. Assist in preparing board papers, meeting notes, and business reports. Support ad-hoc projects and assignments as required by senior management.

Skills and Qualifications:

Degree in Business Administration, Finance, or related field. Proven experience as a Personal or Executive Assistant, or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Strong communication and interpersonal skills, with the ability to liaise professionally with bankers and external stakeholders. Exceptional organizational and multitasking capabilities. Excellent written and verbal communication skills. Ability to read and understand Traditional Chinese to handle Taiwan-related documentation Demonstrated discretion and ability to handle confidential information with integrity. Highly organized, detail-oriented, and able to manage multiple priorities under tight deadlines.



EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)


EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)