Job Description

Job Purpose

CIL is looking for an Executive (administration) support who will provide day to day administrative support to the Centre in areas of human resource, procurement, grant management and IT management. The individual will report to the Director and Manager.

Duties & Responsibilities

Working closely with Assistant Manager in administrative functions at the Centre including but not limited to :

• Finance and Procurement

- Assist with collating KPI and various reporting from internal stakeholders
- Assist with procurement matters in the Centre which include contract for services, purchase orders, goods receipts etc
- Assist in preparing first draft, documentation and tracking of periodic grants reports

• Human Resource Admin

- Provide support to the employee for HR admin related matters which includes onboarding, appointments and re-appointments
- Maintaining records and manage the filing system for staff

• IT Management

- Assist with IT the department, such as maintain fixed asset inventory records, verify fixed assets, fixed asset management in the department.
- Manage the fixed assets distribution to staff
- Other administrative matters as assigned.

Requirements

- Experience in administrative position within academic / research will be advantageous. Meticulous, well-organised and able to multi-task.
- Possess effective communication and written skills, with the ability to work independently and as well as in a team.
- Have good Microsoft Office skills especially in MS Excel

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Bukit Timah Campus

Organization: Centre for International Law

Department : Centre for International Law

Employee Referral Eligible:

Job requisition ID : 18565

National University of Singapore