Job Description

The Executive will support the Assistant Director/ Deputy Director with administration of the Office of Clinical Manpower Development and Medical Affairs unit within the hospital. He/ She will also support clinical departments to ensure the provision of a comprehensive range of clinical services which are aligned and meet with the organisation\'s objectives.The Office of Clinical Manpower Development and Medical Affairs unit provides administrative support which includes and not limiting to;
1. Doctors\' Professional matters
2. Medical Manpower Planning
3. Clinical Department Strategic Planning
4. Clinical Policy Development
5. Training and Development
6. Licensing and AccreditationMAJOR DUTIES AND RESPONSIBILITIES
(A) SPECIFIC1. To provide administrative support to Doctors\' Professional Matters and this includes:

• Administer the Accreditation and Credentialing activities for medical staffs including doctors, nurses and allied health.
• Facilitate the progression process for Temporary and Conditionally registered doctors under the Singapore Medical Council Supervisory Framework and ensure that all medical staff fulfil the necessary criteria for conversion to Conditional / Full registration.
• Assist with the submission of application for any additional / change of Practice Place.
• Facilitate the application for extension and renewal of Practicing Certificates for all medical staff
• Provide assistance to clinical staff in the Medical Malpractice Insurance registration and renewal process.
• Facilitate the Joint Committee on Specialist Training and House Officer Accreditation application process which includes coordinating site inspections and track accreditation outcomes

2. To provide administrative support to Medical Manpower Planning and this includes:

• Provide assistance to the yearly medical manpower planning exercise to ensure optimal staffing levels and bench strength for specialists and non-specialists.
• Provide assistance for the projections of Associate Consultants / Family Physician projection to National Healthcare Group Residency Office.
• Maintain the Medical Staff listing and Directory of services to ensure that the list of doctors (internal and external) who practices at Yishun Health and service provided are updated and provide monthly update of the Medical Staff Iisting to relevant stakeholders.

3. To provide administrative support to Clinical Departments Strategic Planning activities and this includes:

• Coordinate the new applications or revision of the Levels of Medical Capability
• Facilitate the Table of Surgical Procedure process which includes inclusion of new procedures, re-ranking of existing procedures (up or down table), removal of obsolete procedure and other changes to existing procedures.
• Update the blue letter workflow and provide timely update to all stakeholders.
• Oversee and manage all activities for the on-call rooms.
• Support clinical departments with the development of service agreements for new clinical service and expansion of existing clinical services which includes drafting of service agreement, tracking and reporting of workload data, conduct negotiation with internal / external stakeholder and whatever necessary to establish the service agreements.
• Support clinical departments with the appointment of Visiting Consultant or Visiting Staff which includes drafting of agreement, tracking and reporting of clinician workload, conduct negotiation with internal / external stakeholder and whatever necessary to establish the agreements.
• Provide assistance to the billings and payments of Visiting Consultants and Visiting Staff to the hospital and from extemal institutions.

4. To provide administrative support to Clinical Policy Development and this includes;

• Facilitate the development, review and update of policies which are in-line with Ministry of Health or Hospital\'s goals and objectives and ensure policies are accurately uploaded into the Intranet.

5. To provide administrative support to Training and Development of medical staff and this includes:

• Organise the Junior Doctor\'s Orientation Programme which includes conducting regular review of training materials to ensure training is up-to-date and relevant, track and monitor the participation rate and make appropriate recommendation to the orientation programme when necessary
• Administer the Medical Observer (local / overseas) programme which includes application of the Temporary Registration and logistic support.
• Administer the Clinical Fellowship programme which includes the facilitation and coordination of applications between Singapore Medical Council, Clinical Department and Human Resource.
• Administer the Yishun Health and_Ministry of Health Visiting Expert Scheme which includes facilitation of the application process to logistic support during the expert visit.
• Administer the Ministry of Health Manpower Development Plan which includes the facilitation of application process to logistics support for clinical departments, submission of application to Yishun Health Learning Council and Ministry of Health for final endorsement.
• Coordinate the medical staff continuing medical education / training programmes which includes coordinating and organising the HMDP Sharing Sessions, Clinical Forums and etc
• Collate and track the Compulsory Courses and Peer-Review Learning activities by medical staff and Junior doctors.

6. To provide administrative support to Licensing and Accreditation of the hospital and this includes:

• Performing all administrative work related to the issuance of licenses and accreditation in accordance with the Private Hospital and Medical Clinics Act (PHMC) and its related legislation.
• Maintain system and processes to ensure conformance to the PHMC and its related legislation
• Guiding and following up with stakeholders on the decisions of licensing and accreditation of facilities

7. To provide administrative support to CMB office which includes:

• Ensure the maintenance of an updated register of sub-committees and workgroups under the Clinical Board\'s purview. This includes administering new appointments, renewal and dissolving of sub-committees and workgroups and reviewing terms of references
• Provide secretariat support to Yishun Health Clinical Board and selected Medical Board Committees/ Workgroups
• To provide administrative support to the Chairman, Medical Board Office and perform any other duties when called upon by Chairman, Medical Board in times of medical exigency

(B) GENERAL
1. To provide secretariat support various committees/ workgroup under Yishun Health and ensure proper documentation of all meetings and follow-up.
2. To participate in projects and task as deem appropriate by Assistant Director/ Deputy Director/ Assistant, Chairman Medical Board
3. To render administrative and professional support in hospital-level operation functions and events.
4. Embrace continuous improvement as our way of life by improving and refining work performance on a daily basis
5. Responsible for assessing and identifying the potential risk that may hinder reputation, safety and financial well-being of an organisationJOB REQUIREMENTS
EDUCATION TRAINING AND EXPERIENCE

• Minimum Degree holder
• Excellent planning, analytical and communication skills (written and verbal)
• Adaptable, able to multi-task and work well independently

National Healthcare Group