Job Description

Office & Facilities Management

Oversee day-to-day office operations to maintain a safe, clean, and productive work environment. Manage office supplies, equipment, repairs, and general upkeep. Act as liaison with landlords, building management, and external vendors for all office-related services. Coordinate meeting logistics, room bookings, and company events. Ensure compliance with workplace safety, statutory, and regulatory requirements. Maintain accurate records of business licenses, permits, and compliance documentation.

Executive & Administrative Support

Provide high-level administrative and executive assistance to Senior Management and family members with utmost discretion. Manage complex calendars, appointments, meetings, and engagements to ensure optimal time management and preparation. Organize and prepare materials for meetings, track action items, and follow up as needed. Handle confidential documents and communications with professionalism and sensitivity. Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence.

Property & Lifestyle Management

Oversee and manage residential properties in Singapore, ensuring smooth operations and maintenance. Execute concierge services for family members, including bespoke travel planning, accommodation bookings, and lifestyle arrangements. Handle expense processing, manage payables, and ensure compliance with statutory obligations on behalf of family members.

Vendor & Budget Oversight

Manage vendor relationships, including IT support, cleaning, courier, and pantry services. Negotiate and review vendor contracts to ensure service quality and cost-effectiveness. Monitor and manage office budgets, procurement, and service-related expenses. Process invoices and liaise with the Finance team to ensure timely vendor payments.

Human Resources & Team Engagement

Facilitate onboarding and offboarding processes, including workspace setup, orientation, and clearance. Organize staff engagement initiatives and employee welfare programs. Collaborate with other administrative and professional staff to ensure seamless office operations.

Strategic Projects & Process Improvement

Support special projects and initiatives by conducting research, gathering data, and coordinating tasks as assigned. Proactively identify and drive process improvements to optimize workflows and enhance operational efficiency. Champion initiatives that embed and reinforce corporate values in alignment with the organization's strategic vision.

General & Ad-Hoc Support

Serve as the central administrative point of contact for internal departments and external stakeholders. Support the flow of communication and coordination of organizational announcements and updates. Perform other administrative tasks and ad-hoc duties as required.

REQUIREMENTS:

Minimum

5 years proven experience

in an administrative support role.

Proactive & Self-Starter

: Anticipates needs and takes initiative without constant supervision.

Career-Driven with a Desire to Succeed:

Shows genuine ambition, motivation, and pride in delivering exceptional results while building a successful professional path.

High Accountability:

Takes ownership of outcomes and follows through meticulously.

Composed Under Urgent Demands:

Maintains calm, clarity, and sound judgement when managing time-sensitive or rapidly evolving situations.

Professional Presence:

Well-groomed, articulate, and poised in demeanour.

Organized & Detail-Oriented:

Excellent at prioritizing and multi-tasking.

High Integrity & Credibility:

Handles sensitive matters with absolute discretion and professionalism, consistently earning trust and respect.

Flexible & Adaptable:

Able to adjust to changing schedules, last-minute requests, and evolving priorities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools. * Ability to handle confidential information with professionalism and discretion.