Job Description

Job Purpose:

To provide administrative, operational, and personnel support to ensure smooth and efficient daily operations within the Inventory Department. The Executive is responsible for enforcing company policies, maintaining accurate inventory data, supporting manpower deployment, and upholding safety and compliance standards.

Key Responsibilities:

1. Administrative Support

Assist the Department Manager in enforcing company policies and standard operating procedures (SOPs). Prepare and submit required documents, reports, and updates on time. Maintain proper filing systems and ensure equipment and machinery are in good working condition. Investigate and report defective or expired stock and other inventory-related issues. Deploy manpower and assign staff duties to support daily operations. Coordinate repair and servicing of faulty equipment. Perform ad-hoc tasks assigned by the Department Manager.

2. Operational Support

Verify product details (description, pack size, barcode, dimensions) of new items against system data. Ensure barcode compliance and update system data accurately. Investigate and resolve stock discrepancies; raise stock adjustments when necessary. Manage return, exchange, and disposal processes for damaged or defective items. Monitor RTV (Return to Vendor) and RSTO (Return Stock Transfer Order) activities and ensure timely follow-up. Support replenishment, stock transfer, and relocation between distribution centers. Provide weekly and monthly reports on stock adjustments, damaged goods, and outstanding returns. Update SKU information such as shelf life, dimensions, pallet configuration, and supplier source.

3. Personnel Management

Plan and manage staff duty rosters and attendance. Monitor punctuality, overtime, and leave records; ensure compliance with labor guidelines. Handle staff welfare matters including uniform, safety gear, and medical or claim submissions. Prepare documentation for staff onboarding, resignation, and access requests. Identify staff training needs and recommend development programs. Conduct regular team briefings to communicate updates and review performance.

4. Security & Safety

Enforce workplace safety and security guidelines. Conduct regular safety briefings and promote safe work practices. Support Safety Committee initiatives to achieve a zero-accident workplace.

Key Result Areas (KRAs)

Compliance with departmental SOPs and company policies. Accurate and timely processing of inventory adjustments and documentation. Effective manpower management and team motivation. Reduction of stock losses, damages, and discrepancies. Efficient handling of returns and replenishment activities. Maintenance of a safe and organized working environment.

Work Location

24 Penjuru Road #

SKILLS

MANAGEMENT
PROBLEM SOLVING
SAFETY CONSCIOUS
TEAM PLAYER
BUSINESS DEVELOPMENT
TEAM MANAGEMENT
TEAMWORK
STANDARD OPERATING PROCEDURE
LOGISTIC SUPPORT
WORK INDEPENDENTLY
SELF STARTER
LEAD OTHERS
E-COMMERCE
SUPPLY CHAIN MANAGEMENT
LOGISTICS MANAGEMENT
CORRECTIVE AND PREVENTIVE ACTION
MOTIVATION
REGULATORY COMPLIANCE
TRAINING NEED ANALYSIS
WAREHOUSE MANAGEMENT SYSTEM
FINAL INSPECTION
COMMITMENT
ATTENTION TO DETAIL
RETURNS MANAGEMENT
DISCIPLINE
PLANNING PROCESS
RESOURCEFUL
COMPANY POLICY
RESULT ORIENTATION
OPERATIONS SUPPORT SYSTEM
CONCISELY
ACCURATE AND TIMELY PROCESSING
PRODUCT SPECIFICATION