Job Description

About The Role 1. OFFICE ADMINISTRATION -Oversee the general office administrative function, such as filing, receipt of goods, etc. -Oversee the maintenance of general office equipment, such as photocopier, projectors and screens, cameras, and tra About The Role 1. OFFICE ADMINISTRATION -Oversee the general office administrative function, such as filing, receipt of goods, etc. -Oversee the maintenance of general office equipment, such as photocopier, projectors and screens, cameras, and track usage by staff. -Oversee the maintenance of general office facilities, such as security equipment, phone system, air-conditioning, hydroponics system, office furnishings, etc. -Monitor general office supplies, such as office stationeries, papers, drinking water, pantry items, and re-stock when supply levels are low. Ensure that all procurement procedures are transparent and in accordance to the Standard Operating Procedures, before submission to Approving Authority. -Liaise with the legal advisor on any legal matters regarding contracts or agreements. Assist in the submission of grant applications and proposals. Develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore. 2. PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR 3. BOARD ADMINISTRATION -Arrange and coordinate Board Meetings and AGM. -Prepare Agenda, take minutes and circulate approved minutes upon approval. -Keep up-to-date contact details of Board Members 4. Recruitment and Onboarding -Assist and manage organisation's job postings, review applications and resumes and prepare for interviews. Candidate Requirements Technical Competencies: -Proven experience as an office administrator, office assistant or relevant role. -Excellent knowledge of MS Office. -Excellent technical skills in writing, editing, formatting, research, negotiation, and verbal communications. -Attention to detail. Core Competencies: -Excellent organizational and leadership skills. -Outstanding communication and interpersonal abilities. Preferred achievements / characteristics: -Proven experience as an office administrator, office assistant or relevant role. -Good attitude and work ethic. Only short-listed candidates will be contacted for an interview. Share this page: Share this page