Job Description

The jobholder reports to the Compensation, Benefits and Administration Manager of the Singapore office, under the local supervision of the Managing Director of TotalEnergies Trading Asia Pte. Ltd.

Job dimensions

• Ensure secretarial and administration support is provided in the most efficient and effective ways to the office.

Activities

• Provide secretarial and general administration support services to the office.
• Support the Traders in the preparation and submission of tenders.
• Handle complex travel arrangement.
• Prepare and submit expense claims for employees.
• Make dining reservations.
• Coordinate internal/external business meetings and manage meeting room booking.
• Assist in the coordination of major events such as APPEC, Beaujolais, Annual Crude/ Products/PETCHEM events.
• Ensure proper document and file management.
• Support the Traders in the preparation of presentation slide decks and reports.
• Coordinate and liaise with various departments (e.g. Credit, Legal, Finance, Tax) for counterparty on-boarding and registration.
• Undertake secretarial and administrative tasks as assigned and carry out the duties diligently.

Accountabilities

• The secretary is responsible for providing strong secretarial support to the Singapore office.
• The secretary must maintain strict confidentiality of information acquired in the course of work.

Offer ID

62261BR

Contract duration

12

Salary currency

SGD

Candidate profile

• Bachelor's degree with at least 5 years of relevant experience in a similar role.
• Excellent oral and written communication skills in English and a second language (such as Mandarin and/or French will be an advantage).
• Prior experience in events management.
• Strong knowledge and experience in complex travel arrangements.
• Intelligent, strong sense of initiative, meticulous, dynamic, organised and possess diplomacy skills.
• Strong team player and adaptable.
• A digital mindset and ability to acquire new digital skills is mandatory.
• Eligible for contract completion bonus.

Metier

Administrative Support, Secretarial Support

Duration unit

Months

Branch

Trading-Shipping

Region, department, area

Singapore

Functional discipline

Secretarial/Administrative Support

Experience level required

Minimum 6 years

Employment type

Fixed term position

Context and environment

• Provide efficient and strong administration support to the office in a professional manner, especially towards traders and management, in order for employees to focus on their main trading or operational functions.
• Constant awareness of the changing environment within Singapore and the region, to provide accurate and fast information to the office whenever required
• Ability to handle stress and tasks with tight deadlines.