Job Description

Hello there!

We're

Atlas Assurance Advisory

, and we're in a season of growth.

We're on the lookout for a

highly capable, organised, meticulous, and proactive Executive Secretary

to join our dynamic team.

But here's the thing --

this is not just a job.

We're building something meaningful, and we want a

long-term partner

to build it with us.

Why Join Us?

At Atlas Assurance Advisory, we believe in cultivating a workplace where

harmony and calmness

allow people and ideas to grow. We are a

close-knit team

that values trust, respect, and peace -- not just productivity.

If you're someone who thrives in a

fast-paced but nurturing environment

, and you take pride in being the go-to right hand in any room -- we want to meet you.

About the Role: Executive Secretary

You will play a pivotal role in supporting our

Director and a Senior Consultant

, ensuring the smooth operation of daily activities, managing diverse tasks, and facilitating effective communication across all levels.

Our ideal partner is

proactive, detail-oriented

, and someone who can

anticipate needs, exercise discretion

, and above all --

maintain confidentiality

with the highest level of professionalism.

Key Responsibilities (as listed but not limited to):

Manage calendars, schedule appointments, and coordinate internal/external meetings. Organise travel arrangements: flights, accommodation, transport, and itineraries. Prepare, proofread, and edit presentations, reports, and documents. Screen and handle calls, emails, and messages with professionalism -- responding and redirecting as appropriate. Prioritise and manage incoming tasks, inquiries, and requests, ensuring timely and effective follow-up. Support the preparation and execution of meetings, events, and conferences. Conduct research and compile insights for projects and presentations. Track expenses, and manage financial records and reimbursements with accuracy. Maintain updated databases and organised filing systems. Liaise with clients, partners, and stakeholders on behalf of the Director, Senior Consultant, and the team -- serving as a key point of contact and maintaining open communication with all collaborators. Handle confidential matters with utmost care and integrity, ensuring privacy at all times. Provide administrative support such as photocopying, faxing, and handling mail in an organised and timely manner. Take on ad-hoc tasks and projects as assigned. Support marketing efforts and assist with social media management (a big plus!).

Who We're Looking For:

You're highly organized and meticulous, with strong attention to detail. You're discreet, dependable, and capable of handling confidential information. You're proactive and resourceful -- you act before being asked. You have excellent written and verbal communication skills. You can multitask and adapt in a dynamic environment. (Preferred) You have prior experience in a similar Executive Assistant or Secretary role. Bonus points if you're familiar with digital tools and social media platforms.

Compensation & Benefits

Salary: $2,500 to $4,500 per month (commensurate with experience) Performance Bonus Annual Bonus Flexible Work Schedule Professional Development Opportunities

Schedule:

Monday to Friday

Location:

In-Person, Full-Time, Permanent

Ready to build something great together?

We're not just hiring an Executive Secretary.
We're looking for a partner who grows with us -- someone who finds joy in making things work behind the scenes, keeping things calm, and making the entire team better.

Hope to see you soon. Cheers!

- The Atlas Assurance Advisory Team

Job Types: Full-time, Permanent, Fresh graduate

Pay: $2,500.00 - $4,500.00 per month

Benefits:

Flexible schedule Professional development
Schedule:

Monday to Friday
Supplemental Pay:

13th month salary Performance bonus Yearly bonus
Work Location: In person