Job Description

Seeking

experienced Executive Assistant

provides high-level administrative and operational support to the CEO, ensuring the smooth execution of strategic and day-to-day priorities.





This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to manage confidential matters with discretion.

-Location: CBD / Working at the office / Business trip might be required to Asia/Europe/Oceania region (Sometimes)

Key Responsibilities

Serve as the primary strategic partner and trusted advisor to the CEO, ensuring optimal management of the CEO's schedule, priorities, and commitments. Manage complex calendars, coordinate meetings, and arrange domestic and international travel logistics, including visas and documentation. Organize and attend executive meetings, prepare agendas and minutes, and follow up on key action items. Act as the main liaison between the CEO and internal teams, clients, investors, and government or business partners. Prepare and refine executive-level presentations, reports, and correspondence with precision and professionalism. Coordinate corporate events such as board meetings, executive offsites, and high-level client engagements. Support some HR functions, including payroll coordination, recruitment and interview scheduling, contract preparation, performance tracking, and staff engagement initiatives.

Requirements

Minimum 3 years of experience as an Executive Assistant, Office Manager, or HR Administrator, preferably supporting senior executives or C-level leaders. (Main is Secretarial role, however some HR/Office admin role will be included)

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS systems.

Excellent written and verbal communication skills in English; proficiency in Mandarin is required to liaise with Mandarin-speaking stakeholders and business partners.

Exceptional organizational, multitasking, and time management abilities with strong attention to detail. High level of professionalism, discretion, and interpersonal maturity. Business trip might be required to Asia/Europe/Oceania region.
We regret that only shortlisted candidates will be notified.







KINGFISHER RECRUITMENT (SINGAPORE) PTE. LTD.


https://www.kingfisherintl.com/


EA Reg. No.: R23114635 | EA License: 17C8713