Job Description

COMPANY DESCRIPTION
National Gallery Singapore is a leading visual arts institution which oversees the world’s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore’s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Musée d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene. In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On! International Association of Children in Museums in 2018. The Gallery also won the awards for “Best Theme Attraction” at TTG Travel Awards 2017, “Best Attraction Experience”, “Breakthrough Contribution to Tourism” and “Best Customer Service (Attractions)” at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape. We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.
DESIGNATION : Executive (Partnership Development)

RESPONSIBILITIES
Main responsibilities, including but not limited to:

• Provide administrative support to Director and team, including:
  • Manage Director’s scheduling, meeting invites and other administrative requirements
  • Call for schedule and send invites for cross-departmental and external meetings, making transportation arrangements and managing pre-scheduled meetings
  • Assist with arranging PD internal team events, e.g. team retreat, training, workshops etc.
  • Plan and support Development Committee meetings and regular team meetings
  • Minute taking for meetings, when necessary
  • Support preparation and distribution of presentations and related material for meetings
  • Coordinating Director’s and PD team members’ overseas business travels (e.g., arrange travel itinerary, conference attendance, make flight and hotel reservations, Director’s overseas travel expense claims)
  • Productively manage day-to-day activities and respond timely and accurately to incoming email, mail, and calls
• Provide procurement support to the team, including procuring quotes and approvals, issuing of purchase orders (POs), and tallying and tracking of PO-related matters for PD’s activities and events
• Assist with purchasing of gifts, and sending of letters, gifts and Gallery catalogues and material to partners, sponsors, donors, prospects, whenever needed.
• Contribute to the organization, planning and execution of PD cultivation and stewardship events, including private tours, dinners, cocktail events, talks, activities etc.
• Manage invitations and RSVPs for Gallery and PD events, including adding and updating contacts in CRM and tagging contacts to invitation lists
• Support annual Patron of the Arts Award (POAA) submission
• Administrative duties as part of donor stewardship, including systematic maintenance of donor information on CRM and of prospect pipeline, contract execution for partnership agreements etc.
• Support and represent PD team in various duties, which can include Business Continuity Management (BCM) and more

• 2-3 years of relevant work experience
• Good working knowledge of Microsoft Office Suite and Outlook; familiarity with CRM systems e.g. Salesforce
• A team player who is positive, collaborative, resourceful and enjoys working with colleagues across multiple departments
• Highly organised, detail-oriented and enjoys challenge of developing relationships and engaging with varied stakeholders, internal and external
• Hands-on and meticulous with ability to multi-task and prioritise
• Must have excellent interpersonal and communication skills, and be able to communicate effectively at different levels and with people from diverse backgrounds
• Highly adaptable and comfortable with unpredictability
• Able to work on some evenings and weekends
• Familiarity with donor stewardship programmes and/or fundraising is a plus
• Passion for the mission of the Gallery and the ability to inspire others in that mission