Job Description

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

The School of Physical and Mathematical Sciences (SPMS) is looking for an Executive/Senior Executive to support the MSc by coursework Programmes.

Responsibilities:
Programme Operations: Admission

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  Monitor the overall progress of admission cycle
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  Prepare applicant list and check submitted documents are in order
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  Prepare matriculation and distribution of matric cards for incoming students

Programme Operations: Academic Services

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  Prepare timetables of classes and examinations
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  Prepare attendance lists of the modules after add/drop period for records purpose
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  Setup teaching evaluations for each trimester
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  Book venues for classes and examinations
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  Setup modules before each trimester in Oracle
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  Setup modules in NTULearn
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  Liaise with students for module registrations prior each trimester during add/drop period
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  Manage Add/Drop period for every trimester

Programme Operations: Examinations

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  Prepare and print attendance lists for the modules in each trimester
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  Confirm/Book exam venues
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  Prepare forms for invigilator report (for absentees) and chief invigilator (for collection of examination scripts)
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  Assist in invigilation duties, as required
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  Prepare spreadsheets with students\xe2\x80\x99 details for Board of Examinations
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  Check marklist printouts after Board of Examinations concluded

Programme Operations: Outreach/Marketing Activities

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  Organise outreach/welcome/convocation/networking events for prospective students, current students and alumni
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  Raise Purchase Requests (PR) for catering services via Ariba system
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  Prepare Invitation to Quote (ITQ) for outreach/marketing related activities
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  Prepare workshop/seminar announcements for posting in SPMS
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  Book venues for information sessions and seminars

Other Administrative Duties

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  Manage the onboard processes for Part-time lecturers
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  Manage MSc role-based email account(s)
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  Assist in preparation and consolidation of data for reporting purposes where required
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  Assist in any ad hoc matters as delegated as required

Requirements:

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  Diploma or higher degree, in any discipline from a recognized University
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  Administrative experience preferably in the Higher Education sector
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  Meticulous, people-oriented, customer-focused and a conscientious team player
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  Proactive and possess a positive attitude
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  Strong administrative, communication and organizational skills
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  Able to work effectively under pressure
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  Able to multi-task, prioritize and handle operations in a timely manner
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  Proficient in Microsoft Office applications

Hiring Institution: NTU

In line with Singapore\xe2\x80\x99s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click
here .