Job Description

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

The School of Physical and Mathematical Sciences (SPMS) is looking for an Executive/Senior Executive to support the MSc by coursework Programmes.

Responsibilities:

Programme Operations: Admission

Monitor the overall progress of admission cycle

Prepare applicant list and check submitted documents are in order

Prepare matriculation and distribution of matric cards for incoming students

Programme Operations: Academic Services

Prepare timetables of classes and examinations

Prepare attendance lists of the modules after add/drop period for records purpose

Setup teaching evaluations for each trimester

Book venues for classes and examinations

Setup modules before each trimester in Oracle

Setup modules in NTULearn

Liaise with students for module registrations prior each trimester during add/drop period

Manage Add/Drop period for every trimester

Programme Operations: Examinations

Prepare and print attendance lists for the modules in each trimester

Confirm/Book exam venues

Prepare forms for invigilator report (for absentees) and chief invigilator (for collection of examination scripts)

Assist in invigilation duties, as required

Prepare spreadsheets with students\xe2\x80\x99 details for Board of Examinations

Check marklist printouts after Board of Examinations concluded

Programme Operations: Outreach/Marketing Activities

Organise outreach/welcome/convocation/networking events for prospective students, current students and alumni

Raise Purchase Requests (PR) for catering services via Ariba system

Prepare Invitation to Quote (ITQ) for outreach/marketing related activities

Prepare workshop/seminar announcements for posting in SPMS

Book venues for information sessions and seminars

Other Administrative Duties

Manage the onboard processes for Part-time lecturers

Manage MSc role-based email account(s)

Assist in preparation and consolidation of data for reporting purposes where required

Assist in any ad hoc matters as delegated as required

Requirements:

Diploma or higher degree, in any discipline from a recognized University

Administrative experience preferably in the Higher Education sector

Meticulous, people-oriented, customer-focused and a conscientious team player

Proactive and possess a positive attitude

Strong administrative, communication and organizational skills

Able to work effectively under pressure

Able to multi-task, prioritize and handle operations in a timely manner

Proficient in Microsoft Office applications

Hiring Institution: NTU

In line with Singapore\xe2\x80\x99s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click .

Nanyang Technological University