Job Description

COMPANY DESCRIPTION
National Gallery Singapore is a leading visual arts institution which oversees the world\xe2\x80\x99s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore\xe2\x80\x99s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Mus\xc3\xa9e d\'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene. In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper\xe2\x80\x99s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On! International Association of Children in Museums in 2018. The Gallery also won the awards for \xe2\x80\x9cBest Theme Attraction\xe2\x80\x9d at TTG Travel Awards 2017, \xe2\x80\x9cBest Attraction Experience\xe2\x80\x9d, \xe2\x80\x9cBreakthrough Contribution to Tourism\xe2\x80\x9d and \xe2\x80\x9cBest Customer Service (Attractions)\xe2\x80\x9d at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore\xe2\x80\x99s tourism landscape. We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery\'s vision. OUR PEOPLE At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.
DESIGNATION : Executive/Senior Executive (Outreach & Learning)

RESPONSIBILITIES
In this contract role, the incumbent will work closely with the Learning & Outreach team to support, facilitate and implement events and programmes in and out of the Gallery, to nurture visual arts appreciation with the Gallery\xe2\x80\x99s artwork collection. This role involves working with internal and external stakeholders to enable a smooth implementation of events and programmes.

• Undertake and prioritise the day-to-day tasks that will ensure the implementation and smooth running of events and programmes held in the Gallery and off-site.
• Organise operational details for programmes including coordination, registration, scheduling, calendaring of outreach programmes and surveys.
• Provides administrative support for the division.
• Provide procurement support to the team, including procuring quotes and approvals, tallying and tracking of PO-related matters for Division\xe2\x80\x99s activities and events.
• Assist in monitoring and tracking the division\xe2\x80\x99s budget.
• Coordinating and executing various events for internal and external organisers.
• Work with internal and external partners to ensure all event requests including but not limited to logistics are met with.
• Attend site recee with event organisers and vendors for feasibility studies and provide advice on suitable setup based on existing resources.
• Responsible for overseeing setup, conducting pre and post event inspection of venue spaces and providing support for ad-hoc request and emergency response on sit.
• Conduct on-going evaluation of the programmes and services and implement improvements as necessary.
• Handle ad-hoc assignments as and when required.

QUALIFICATIONS

• At least 2 years of relevant work experience in education, arts-related, or event management portfolio.
• A proactive team player who is resourceful, people-oriented, meticulous, hands-on and able to manage multiple projects simultaneously.
• Possess positive attitude and excellent interpersonal, communication and organisational skills.
• Must be able to work nights, weekends and in accordance to operational schedules when needed.
• Good working knowledge of Microsoft Office Suite.

OTHER INFORMATION
This is a 5 to 6 months contract position