Job Description

Responsibilities:

• Supports Project Manager (Package) in managing equipment packages delivery such that vendors ensure they meet contractual obligations and deliverables.
• Liaises with Seatrium engineering department and vendors on drawings changes

Pre-PO phase

• Ensures proper follow through on equipment packages from pre-PO phase all the way until completion as per contractual and project requirements
• Coordinates with Package Buyer to conclude the Contract/PO with Package Vendor
• Obtains from Procurement Manager the date of Petrobras Notice to Proceed.

Execution phase

• Ensures Vendor\'s document submission such as ITP, Quality Plan, Procedures
• Compiles and coordinates with Vendor for the spare parts list (2 yr spare) and commissioning spares
• Attends or leads the pre-inspection meeting if applicable
• Coordinates with Owner\'s Representative, 3rd Party Inspector, Project Team and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing
• Ensures inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner
• Coordinates with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map
• Monitors and tracks vendor payment milestones and ensure vendor is meeting the requirements for each payment milestone.
• Coordinates and supports Package Buyer and Costing Officer to manage Vendor variation/claim
• Reviews and verifies vendors invoices.

Delivery phase

• Coordinates with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing and preservation requirements.
• Ensures delivery of the 2-yr spares within 420 days from Petrobras; notice to proceed.
• Coordinates with Package Buyer and Vendor for any guarantee/warranty matters
• Coordinates with Project Team and Vendor for site support for installation, testing and commissioning
• Coordinates with Vendor for timely submission of final vendors data books and documentation

Assignment of 3rd Party Inspectors

• Arranges with approved agencies (ABSG, RINA and SGS Thomson) the required inspection visit upon receipt NOI (notice of inspection) from vendors
• Reviews CV of inspectors from approved agencies to recommend suitable inspectors for final approval by Vendor Package Manager
• Monitors inspection activities and progress.
• Reviews and approves inspection reports submitted by 3rd party inspectors. Return approved reports to vendors for vendor data book compilation
• Reviews and follow-ups with NCR and punch list
• Approves Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER.

Meetings

• Discusses with vendors and/or client on technical clarification/deviation, ITP, Testing and Commissioning Procedures etc
• Organises kick-off meetings within 10days from date of signing of PO.
• Organises and chairs alignment meeting, kick-off meeting and weekly progress meeting with vendor and records minutes of meetings
• Updates vendor\'s progress in weekly internal project meeting and external procurement meeting

Requirements:

• Minimum Bachelor\'s degree in Engineering/Process/Marine Offshore/Logistics/ Supply Chain Management or related discipline
• Minimum 5 years of relevant working experience in procurement, marine, engineering and/or offshore
• Possesses positive and willing to learn attitude
• Possesses good analytical and problem-solving skills
• Possess good interpersonal and communication skills
• Capable of multi-tasking and able to work in a fast-paced environment

Our Addresses and Working Hours:

Seatrium Limited

Tuas Yard

51 Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Mon - Fri: 7:30am - 4:30pm/ 6:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Seatrium