Job Description

Fixed Term / 2 Months onlyJob description

• The Facilities Admin Officer (FAO) shall be responsible for the administration of Administrative Unit's policies and protocols in his/her designated area of coverage.
• This role shall be permanently stationed in a fleet hub or sorting facility from his/her assigned area and shall report directly to the Admin Junior Manager that is stationed at the Company's head office.

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A. Hub Sourcing and Lease Monitoring

• Provide supporting receipts to all expenses incurred in the processing of such paperwork.
• The Facilities Admin Officer shall source for delivery hubs or sorting facilities that meet the set facility standards and operational requirements (floor area, building type, etc)
• The FAO shall conduct an initial review of the lease contract and flag unfavorable clauses terms to the Company.
• The FAO shall then submit the Lease Option Comparison

that reflects a detailed comparison of the suitable options.

• The FAO shall be required to provide at least three (3) suitable options per target location
• Provide supporting receipts to all expenses incurred in the hub sourcing.
• B. Local Government Liaison
• The FAO shall take lead in processing business permits for the newly opened delivery hubs and sorting facilities and the renewal of such permits annually.
• In addition, the FAO shall also be in charge of processing all other government requirements necessary to operate from such a facility, including fire inspection certification, sanitation inspection certification, etc.

• C. Asset Inventory Management and Procurement Support
• Issue the Asset Tracking Form to Fleet Officers and Warehouse Personnel and collect the signed copies for filing
• Receive reports for damaged or lost company-issued assets
• Monitor the usage of consumables in coordination with the Fleet Officers and flag any anomalies in the consumables usage.
• Act as lead point person for vendor deliveries of purchased assets or consumables.

Coordinate delivery details and ensure that delivery is complete and in good condition. Flag any issues to the Procurement Officer.
D. Facility Audit

• Conduct random hub visits to check compliance to Administrative Unit protocols

E. Others

• Submit required reports or other documents to the Administrative Unit's Head Office as

necessary

• Undertake other duties as requested by the Facilities Admin Manager

Job Type: Temporary
Contract length: 2 monthsSalary: Php18,000.00 - Php20,000.00 per monthSchedule:

• 8 hour shift