Job Description

Facilities Specialist - Parental Cover
Location: Tampines
Department: Facilities Management
Reports to: Facilities ManagerJob Summary: The Facilities Specialist is responsible for the day-to-day operations and maintenance of the company\'s physical assets and facilities. This role involves ensuring a safe, functional, and well-maintained working environment, addressing facility issues, coordinating with vendors, and supporting space management efforts. The Facilities Specialist works closely with internal teams and external partners to optimize facility operations.Key Responsibilities: * Maintenance & Repairs:

• Perform routine inspections of buildings, grounds, and equipment to ensure facilities remain in optimal condition.
• Coordinate and oversee repair work for plumbing, electrical, HVAC systems, and other building services.
• Schedule preventive maintenance and ensure timely execution by service providers.
• Vendor & Contractor Management:

• Liaise with contractors, vendors, and service providers for facility-related services.
• Negotiate contracts and oversee their execution to ensure quality standards are met.
• Track and manage service agreements and warranties for all equipment and building systems.
• Health & Safety Compliance:

• Ensure all safety, health, and environmental regulations are adhered to within the facility.
• Conduct regular safety audits, and implement corrective actions as needed.
• Maintain fire protection systems and ensure emergency protocols are up to date.
• Space Management & Planning:

• Support office layout planning and provide input on space optimization projects.
• Assist in coordinating office moves, renovations, and reconfigurations.
• Maintain accurate floor plans and space usage data.
• Inventory & Supplies:

• Manage inventory of essential facility supplies, tools, and equipment.
• Ensure adequate stock of office and facility supplies by forecasting usage and placing timely orders.
• Oversee the distribution and storage of supplies and equipment.
• Security & Access Control:

• Maintain building security systems, including access control and surveillance.
• Ensure the facility is secure by managing key distribution and access badges.
• Respond to and resolve security issues as needed.
• Sustainability & Energy Efficiency:

• Identify and implement energy-saving initiatives in coordination with the Facilities Manager.
• Monitor energy usage and report on cost-saving opportunities.
• Promote sustainability efforts and best practices within the facility.
• Budget & Record Keeping:

• Assist in managing the facilities budget by tracking expenses and optimizing spending.
• Maintain records of facility-related purchases, maintenance schedules, and service agreements.
• Provide regular updates and reports on facility operations and expenses to management.

Qualifications:

• Education:

• Diploma or Bachelor\'s degree in Facilities Management, Engineering, Business Administration, or a related field.
• Experience:

• 5+ years of experience in facilities management or a similar role.
• Skills:

• Knowledge of building systems, such as HVAC, electrical, and plumbing.
• Familiarity with health and safety regulations.
• Ability to manage multiple tasks and projects simultaneously.
• Proficient in using facilities management software and tools (e.g., CAFM, BMS).
• Excellent communication, negotiation, and problem-solving skills.

Cheah Wei Ee
Senior Consultant
Registration Number, R23114782
Peoplebank Singapore Pte Ltd
EA Licence Number, 08C5248

Peoplebank