Job Description

Core Function: The Finance and Admin Executive will be responsible to provide support for the administrative functions in the daily operating of the head office and day activity centre in Upper Thomson.Core Responsibilities: To provide administrative & accounts related support to the Finance and Admin Manager. Maintains a proper filing system for correspondences and other documents. Assists with product and service procurement processes for example, call for and summarise quotations. Attends to phone calls, emails and manning of office counters. Oversees the inventory and maintenance of office equipment. Assists with office events. Assists in preparing payment vouchers, official receipts and tax-exempt receipts. Assists in keeping track of monthly expenditure. Data entry into accounting software. Perform accounts payable function such as checking the validity of invoice, processing payment, sending of remittance advise and documentation. Perform any account receivable function (if any). Perform reconciliation of accounts including donation received versus Donation Management Systems' record. Update Admin regarding client fee received via bank transfer. Maintain client fee register for monthly bank deposit (UT). Assist in any documentation needed for grant claims or audit. Assists with any tasks that may be assigned by the Finance and Admin Manager and the Executive Director.Core Competencies: Passion for the Mission - Our staff is focused on and dedicated to meeting the expectations of internal and external stakeholders. Teamwork - All volunteers and employees are valuable members of SUN-DAC and contribute to the overall success of SUN-DAC. We collaborate and communicate openly and honestly to solve problems, respect each other, learn from one another, grow in our respective roles and contribute to strong morale throughout the organization. Domain Knowledge and Technical Skills - Our staff is committed to possessing the skills needed to best perform in his/her position. As needs and resources change, staff will seek and engage in learning opportunities to improve their skills and strengths.Core Job Specific Competencies: Competent with the use of Microsoft Office Organised and systematic Action Orientation - works hard and maintains high energy; seizes opportunity Time Management- uses time effectively and efficiently; can attend to a broad range of activitiesOnly short-listed candidates will be contacted for an interview
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